How to conduct a job brief: a one-page flyer
Reviewed by Julie Gunn, Head of Services, SALUS Safety
The question, as asked: Flyer about how to conduct a job brief
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Rosie's answer
Published by SALUSTo conduct a job briefing effectively, follow these key steps based on the Oregon Safe Employment Act guidelines:
- Timing and Frequency: Conduct a job briefing before each job or shift. If the work is repetitive, at least one briefing is required at the start of the day. Additional briefings should be held if there are significant changes that might affect safety during the work [1].
- Subjects to Cover: Ensure the briefing covers the following subjects:
- Hazards associated with the job
- Work procedures involved
- Special precautions
- Energy-source controls
- Personal protective equipment requirements [1].
- Extent of Briefing: The depth of the briefing should match the complexity and hazard level of the job. A brief discussion is sufficient for routine work where employees are experienced. More extensive discussions are necessary for complicated or particularly hazardous tasks [1].
- Working Alone: If an employee is working alone, a job briefing is not required, but the tasks should be planned as if a briefing were conducted [1].
- Site-Specific Considerations: For construction, maintenance, or lifting activities, especially those involving helicopters, a site-specific job briefing is required. This should include a summary of the Job Hazard Analysis (JHA), communication procedures, and emergency action plans [2].
By adhering to these guidelines, you can ensure that job briefings are comprehensive and effective in maintaining workplace safety.
Sources used for this answer
[1] Rules for the Administration of the Oregon Safe Employment Act (General Occupational Safety and Health, Division 2, OSHA Oregon)
Page 1881
Open source documentSource excerpt
Oregon Occupational Safety and Health Division Oregon Administrative Rules AO 2-2017 Division 2 - (A) Define the core tasks. - (B) Identify specific hazards. - (C) Identify mission specific tasks. - (D) Describe procedures or controls used to safely manage or mitigate the hazards. - (E) Describe the communication procedure to be used with the crew. - (F) Discuss fatigue, and methods to eliminate or mitigate it. - (G) Specify Minimum Approach Distances (MAD). - (H) Describe a site specific emergency action plan. - (b) A site specific job briefing must be held each day construction, maintenance, or lifting activities using a helicopter are performed. - The daily job briefing at a minimum must: - (A) Summarize or recap the content of the JHA as applicable to the day's duties. - (B) Communicate any site specific hazards not identified in the JHA and provide mitigation for those hazards. - (C) Identify or establish roles for each person who will be interfacing with the aircraft or its loads. - (D) Describe the communication procedure to be used with the crew. - (E) Specify Minimum Approach Distances (MAD) from energized electrical lines and equipment in the work area. - (F) Describe the applicable sections of the site specific emergency action plan, such as the locations of first aid equipment and rescue gear. - (c) An additional job briefing must be held immediately if working conditions change during the course of a job. Working conditions would include weather, wind, and visibility. During the job briefing all affected employees and others, including signal persons, ground workers, pilots, must be advised of the hazards including a change of operation if needed. - (4) Sling and rigging.
[2] Rules for the Administration of the Oregon Safe Employment Act (General Occupational Safety and Health, Division 2, OSHA Oregon)
Page 1810
Open source documentSource excerpt
Division 2 AO 2-2017 Oregon Administrative Rules Oregon Occupational Safety and Health Division ## [redacted phone] Job briefing - (1) Before each job. - (a) In assigning an employee or a group of employees to perform a job, the employer must provide the employee in charge of the job with all available information that relates to the determination of existing characteristics and conditions required by paragraph (4) of [redacted phone]. - (b) The employer must ensure that the employee in charge conducts a job briefing that meets paragraphs (2), (3), and (4) of this rule with the employees involved before they start each job. - (2) Subjects to be covered. The briefing must cover at least the following subjects: - (a) Hazards associated with the job - (b) Work procedures involved - (c) Special precautions - (d) Energy-source controls - (e) Personal protective equipment requirements - (3) Number of briefings. - (a) At least one job briefing must be conducted before the start of the first job of each day or shift even if the work or operations to be performed during the work day or shift are repetitive and similar. - (b) Additional job briefings must be held if significant changes, which might affect the safety of the employees, occur during the course of the work. - (4) Extent of briefing. - (a) A brief discussion is satisfactory if the work involved is routine and if the employees, by virtue of training and experience, can reasonably be expected to recognize and avoid the hazards involved in the job. - (b) A more extensive discussion must be conducted: - (A) If the work is complicated or particularly hazardous, or - (B) If the employee cannot be expected to recognize and avoid the hazards involved in the job. - (5) Working alone. An employee working alone need not conduct a job briefing. However, the employer must ensure that the tasks to be performed are planned as if a briefing were required.