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build me a Competency assessment assurance check

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Competency Assessment and Assurance Checklist for Safety-Critical Tasks ========================================================================

This checklist provides a framework for assessing and assuring competency in safety-critical tasks. It is designed to ensure compliance with regulatory standards and industry best practices, ultimately aiming to reduce risks and enhance workplace safety. The checklist covers key areas such as task analysis, training, assessment methods, and documentation.

Task Analysis and Identification

Detailed task analysis is crucial for identifying the specific skills, knowledge, and abilities required for safe task performance. This involves breaking down complex jobs into smaller, manageable tasks and identifying potential hazards associated with each task.

  1. Identify all safety-critical tasks within the organization.
  2. Break down each task into sequential steps.
  3. Identify potential hazards associated with each step. This can be achieved through observation, incident reports, and feedback from workers and supervisors.
  4. Determine the skills, knowledge, and abilities (SKA) necessary to perform each task safely and effectively.
  5. Document the task analysis findings, including task steps, hazards, and required SKAs.

Training Program Development

Effective training programs are essential for equipping employees with the necessary skills and knowledge to perform safety-critical tasks. Training should be comprehensive, covering both theoretical and practical aspects of the task.

  1. Develop training modules that address the SKAs identified in the task analysis.
  2. Incorporate hands-on training, simulations, and real-world scenarios to enhance learning. Hands-on-training where employees are able to use their senses beyond listening, will enhance learning. For example, operating personnel, who will work in a control room or at control panels, would benefit by being trained at a simulated control panel or panels. Upset conditions of various types could be displayed on the simulator, and then the employee could go through the proper operating procedures to bring the simulator panel back to the normal operating parameters.
  3. Ensure training materials are technically accurate, understandable, and available in languages understood by all employees. If workers are not fluent in English then procedures and instructions need to be prepared in a second language understood by the workers.
  4. Provide training on the use of personal protective equipment (PPE) and other safety devices. Ensure the training includes when PPE is required, how to properly use it, and how to maintain it.
  5. Establish minimum training levels defined for each response function.
  6. Document all training activities, including dates, attendees, and content covered.

[8] [10] [2] Competency Assessment Methods

Competency assessment is the process of evaluating an individual's ability to perform a task to the required standard. A variety of assessment methods can be used, depending on the nature of the task and the skills being assessed.

  1. Written tests to assess knowledge of procedures, regulations, and safety principles.
  2. Practical demonstrations to evaluate the ability to perform tasks safely and effectively.
  3. Observation of employees performing tasks in the workplace.
  4. Oral interviews to assess understanding of safety concepts and procedures.
  5. Review of work history and performance records.
  6. Testing of knowledge and skills is conducted.

[2] Checklist for Competency Assurance

This checklist is designed to verify and document the competency of personnel performing safety-critical tasks. It ensures that all necessary steps have been taken to assess and assure competency.

Section 1: Task Identification

  • Task Name:
  • Task Description:
  • Location:
  • Equipment Used:
  • Potential Hazards:

Section 2: Training and Qualification

  • Has the employee completed the required training for this task?
  • If yes, provide details of the training program, including dates and content.
  • Has the employee demonstrated an understanding of the relevant safety procedures?
  • Are training records adequately kept?
  • Minimum training levels are defined.

[2] [2]

Section 3: Competency Assessment

  • Has the employee passed a written test on the task?
  • Has the employee successfully completed a practical demonstration of the task?
  • Has the employee been observed performing the task safely in the workplace?
  • Does the employee demonstrate the ability to identify and mitigate potential hazards?
  • Is the employee medically fit to perform their duties?

Section 4: Documentation and Review

  • Are all assessment results documented and readily available?
  • Is there a system in place for periodic review of competency?
  • Are refresher training sessions provided as needed?
  • Has the plan been distributed to all that need to know?
  • Plan provides for annual drills and exercises.

[3] [3]

Section 5: Emergency Response

  • Is the employee aware of emergency procedures?
  • Does the employee know the location of emergency equipment?
  • Has the employee been trained in first aid?
  • Evacuation procedures
  • Shutdown procedures
  • Employee roll call procedures
  • Rescue and medical duties
  • Reporting procedures

[1] [1] [1] [1] [1] Corrective Action and Continuous Improvement

The audit team, through this systematic analysis, should document areas which require corrective action as well as those areas where the process safety management system is effective and working in an effective manner. This provides a record of the audit procedures and findings, and serves as a baseline of operation data for future audits. It will assist future auditors in determining changes or trends from previous audits. [4] [5]

  1. Establish a system for tracking and addressing deficiencies identified during competency assessments. To control the corrective action process, the employer should consider the use of a tracking system.
  2. Implement corrective actions promptly and document all steps taken. Corrective action is one of the most important parts of the audit. It includes not only addressing the identified deficiencies, but also planning, follow-up, and documentation.
  3. Conduct periodic reviews of the competency assessment program to identify areas for improvement. Employers need to periodically evaluate their training programs to see if the necessary skills, knowledge, and routines are being properly understood and implemented by their trained employees.
  4. Ensure that the competency assessment program is aligned with regulatory requirements and industry best practices.

[4] [4] [7] [8] [9] Regular Risk Assessment

Regular risk assessment is essential to identify hazards. Assessments should be done by a competent person or team of individuals who have a good working knowledge of the situation being studied. [3] [6]

  1. Assemble a risk assessment team.
  2. Select the job or process to assess.
  3. Break down the job or process into tasks.
  4. Identify the hazards of each task.
  5. Assess the risk of each hazard.
  6. Control the risk of each hazard.
  7. Evaluate the effectiveness of controls.
  8. Communicate the results.

[6] [6] [6] [6] [6] [6] [6] [6]

Safety powered by SALUS

10 source record(s)

Sources used for this answer

[1] Emergency Management Checklist

Page 3

Open source document

Source excerpt

# Emergency Management Checklist (cont.) ## What is an example of an emergency management checklist? (cont.) <table><tr><th colspan="6">Plan includes basic elements:</th></tr><tr><td>- Evacuation procedures</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Shutdown procedures</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Employee roll call procedures</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Rescue and medical duties</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Reporting procedures</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Fire prevention plan</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="5">All types of risks are considered:</td><td></td></tr><tr><td>- Natural</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Man-made</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Civil disorders</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>All hazardous products are listed</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>Assessment includes adverse impact to locations that may be off-site</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>Comprehensive incident investigation procedures exist</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>Good housekeeping procedures exist</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>Procedures exist for inspection or testing of critical equipment</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="6">Procedures call for the review for compliance with:</td></tr><tr><td>- Occupational Health and Safety Act for your jurisdiction</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- National Fire Code</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- National Electrical Code</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Environmental Protection Act</td><td></td><td></td…

[2] General Industry Safety and Health Standards (MIOSHA)

Page 30

Open source document

Source excerpt

# APPENDIX C COMPLIANCE GUIDELINES AND RECOMMENDATIONS FOR PROCESS SAFETY MANAGEMENT (NON-MANDATORY) (cont.) ## 14. Compliance Audits. (cont.) An effective audit includes a review of the relevant documentation and process safety information, inspection of the physical facilities, and interviews with all levels of plant personnel. Utilizing the audit procedure and checklist developed in the preplanning stage, the audit team can systematically analyze compliance with the provisions of the standard and any other corporate policies that are relevant. For example, the audit team will review all aspects of the training program as part of the overall audit. The team will review the written training program for adequacy of content, frequency of training, effectiveness of training in terms of its goals and objectives as well as to how it fits into meeting the standard's requirements, documentation, etc. Through interviews, the team can determine the employee's knowledge and awareness of the safety procedures, duties, rules, emergency response assignments, etc. During the inspection, the team can observe actual practices such as safety and health policies, procedures, and work authorization practices. This approach enables the team to identify deficiencies and determine where corrective actions or improvements are necessary. An audit is a technique used to gather sufficient facts and information, including statistical information, to verify compliance with standards. Auditors should select as part of their preplanning a sample size sufficient to give a degree of confidence that the audit reflects the level of compliance with the standard. The audit team, through this systematic analysis, should document areas which require corrective action as well as those areas where the process safety management system is effective and working in an effective manner. This provides a record of the audit procedures and findings, and serves as a baseline of operation data for future audits…

[3] Hazard and Risk - Risk Assessment

Page 4

Open source document

Source excerpt

# How is a risk assessment done? In general, to do an assessment, you should: 1. Assemble a risk assessment team. Assessments should be done by a competent person or team of individuals who have a good working knowledge of the situation being studied. Include the supervisors and workers who work with the process under review on the team or as sources of information, as these individuals are the most familiar with the operation. The health and safety committee or representative should also be consulted. 2. Select the job or process to assess. Refer to the above section, "When should a risk assessment be done", to help prioritize your assessments. Ideally, risk assessments should be done for all jobs. Jobs or tasks with higher injury and illness rates, worker concerns, and other factors should be considered first. 3. Break down the job or process into tasks. Divide the job or process into tasks or basic steps to better understand the hazards. 4. Identify the hazards of each task. After the basic steps or tasks have been recorded, identify the hazards of each step or task. List the hazards based on observations and inspections, previous causes of incidents and injuries, feedback from workers and supervisors directly involved in the task, and other considerations. 5. Assess the risk of each hazard. For each hazard, determine the likelihood of harm, such as an injury or illness occurring, and its severity. Use a risk assessment method appropriate for your workplace (see further below for details on risk assessment methods). Consider normal operational situations as well as non-standard events such as maintenance, shutdowns, power outages, emergencies, extreme weather, etc. Review all available health and safety information about the hazard, such as Safety Data Sheet (SDS), manufacturer's literature, information from reputable organizations, results of testing, workplace inspection reports, records of workplace incidents (accidents), including information about the …

[4] Construction Safety and Health Standards (MIOSHA)

Page 19

Open source document

Source excerpt

# COMPLIANCE GUIDELINES AND RECOMMENDATIONS FOR PROCESS SAFETY MANAGEMENT (NON-MANDATORY) (cont.) ## 6. "Employee Training." (cont.) Hands-on-training where employees are able to use their senses beyond listening, will enhance learning. For example, operating personnel, who will work in a control room or at control panels, would benefit by being trained at a simulated control panel or panels. Upset conditions of various types could be displayed on the simulator, and then the employee could go through the proper operating procedures to bring the simulator panel back to the normal operating parameters. A training environment could be created to help the trainee feel the full reality of the situation but, of course, under controlled conditions. This realistic type of training can be very effective in teaching employees correct procedures while allowing them to also see the consequences of what might happens if they do not follow established operating procedures. Other training techniques using videos or on-the-job training can also be very effective for teaching other job tasks, duties, or other important information. An effective training program will allow the employee to fully participate in the training process and to practice their skill or knowledge. Employers need to periodically evaluate their training programs to see if the necessary skills, knowledge, and routines are being properly understood and implemented by their trained employees. The means or methods for evaluating the training should be developed along with the training program goals and objectives. Training program evaluation will help employers to determine the amount of training their employees understood, and whether the desired results were obtained. If, after the evaluation, it appears that the trained employees are not at the level of knowledge and skill that was expected, the employer will need to revise the training program, provide retraining, or provide more frequent refresher training se…

[5] General Industry Safety and Health Standards (MIOSHA)

Page 30

Open source document

Source excerpt

# APPENDIX C COMPLIANCE GUIDELINES AND RECOMMENDATIONS FOR PROCESS SAFETY MANAGEMENT (NON-MANDATORY) (cont.) ## 14. Compliance Audits. (cont.) An effective audit includes a review of the relevant documentation and process safety information, inspection of the physical facilities, and interviews with all levels of plant personnel. Utilizing the audit procedure and checklist developed in the preplanning stage, the audit team can systematically analyze compliance with the provisions of the standard and any other corporate policies that are relevant. For example, the audit team will review all aspects of the training program as part of the overall audit. The team will review the written training program for adequacy of content, frequency of training, effectiveness of training in terms of its goals and objectives as well as to how it fits into meeting the standard's requirements, documentation, etc. Through interviews, the team can determine the employee's knowledge and awareness of the safety procedures, duties, rules, emergency response assignments, etc. During the inspection, the team can observe actual practices such as safety and health policies, procedures, and work authorization practices. This approach enables the team to identify deficiencies and determine where corrective actions or improvements are necessary. An audit is a technique used to gather sufficient facts and information, including statistical information, to verify compliance with standards. Auditors should select as part of their preplanning a sample size sufficient to give a degree of confidence that the audit reflects the level of compliance with the standard. The audit team, through this systematic analysis, should document areas which require corrective action as well as those areas where the process safety management system is effective and working in an effective manner. This provides a record of the audit procedures and findings, and serves as a baseline of operation data for future audits…

[6] General Industry Safety and Health Standards (MIOSHA)

Page 25

Open source document

Source excerpt

# APPENDIX C COMPLIANCE GUIDELINES AND RECOMMENDATIONS FOR PROCESS SAFETY MANAGEMENT (NON-MANDATORY) (cont.) ## 6. Employee Training. (cont.) Hands-on-training where employees are able to use their senses beyond listening, will enhance learning. For example, operating personnel, who will work in a control room or at control panels, would benefit by being trained at a simulated control panel or panels. Upset conditions of various types could be displayed on the simulator, and then the employee could go through the proper operating procedures to bring the simulator panel back to the normal operating parameters. A training environment could be created to help the trainee feel the full reality of the situation but, of course, under controlled conditions. This realistic type of training can be very effective in teaching employees correct procedures while allowing them to also see the consequences of what might happens if they do not follow established operating procedures. Other training techniques using videos or on-the-job training can also be very effective for teaching other job tasks, duties, or other important information. An effective training program will allow the employee to fully participate in the training process and to practice their skill or knowledge. Employers need to periodically evaluate their training programs to see if the necessary skills, knowledge, and routines are being properly understood and implemented by their trained employees. The means or methods for evaluating the training should be developed along with the training program goals and objectives. Training program evaluation will help employers to determine the amount of training their employees understood, and whether the desired results were obtained. If, after the evaluation, it appears that the trained employees are not at the level of knowledge and skill that was expected, the employer will need to revise the training program, provide retraining, or provide more frequent refresher tr…

[7] General Industry Safety and Health Standards (MIOSHA)

Page 25

Open source document

Source excerpt

# APPENDIX C COMPLIANCE GUIDELINES AND RECOMMENDATIONS FOR PROCESS SAFETY MANAGEMENT (NON-MANDATORY) (cont.) ## 6. Employee Training. (cont.) Hands-on-training where employees are able to use their senses beyond listening, will enhance learning. For example, operating personnel, who will work in a control room or at control panels, would benefit by being trained at a simulated control panel or panels. Upset conditions of various types could be displayed on the simulator, and then the employee could go through the proper operating procedures to bring the simulator panel back to the normal operating parameters. A training environment could be created to help the trainee feel the full reality of the situation but, of course, under controlled conditions. This realistic type of training can be very effective in teaching employees correct procedures while allowing them to also see the consequences of what might happens if they do not follow established operating procedures. Other training techniques using videos or on-the-job training can also be very effective for teaching other job tasks, duties, or other important information. An effective training program will allow the employee to fully participate in the training process and to practice their skill or knowledge. Employers need to periodically evaluate their training programs to see if the necessary skills, knowledge, and routines are being properly understood and implemented by their trained employees. The means or methods for evaluating the training should be developed along with the training program goals and objectives. Training program evaluation will help employers to determine the amount of training their employees understood, and whether the desired results were obtained. If, after the evaluation, it appears that the trained employees are not at the level of knowledge and skill that was expected, the employer will need to revise the training program, provide retraining, or provide more frequent refresher tr…

[8] Emergency Management Checklist

Page 4

Open source document

Source excerpt

# Emergency Management Checklist (cont.) ## What is an example of an emergency management checklist? (cont.) <table><tr><th>from hazards</th><th></th><th></th><th></th><th></th><th></th></tr><tr><td>- The command post is adequately equipped</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Provisions have been made for emergency power, light, utilities, etc.</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="5">Plan provides for emergency response training and covers the following:</td><td></td></tr><tr><td>- Emergency response training is based on specific hazards and response duties</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Testing of knowledge and skills is conducted</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Plan specifies type and frequency of training for each response function</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Adequate training records are kept</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Minimum training levels are defined</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Training of first aid responders complies with legislation, at minimum</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>A current inventory list of all equipment and supplies exists:</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Maintenance and decontamination procedures are included</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Equipment is tested as specified by the manufacturer</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Equipment and supply needs are reviewed when changes occur</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Contact lists for suppliers of emergency equipment and supplies maintained, updated and readily available</td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Respiratory equipment selection, use and maintenance comply with current …

[9] Emergency Management Checklist

Page 2

Open source document

Source excerpt

# Emergency Management Checklist (cont.) ## What is an example of an emergency management checklist? (cont.) <table><tr><th colspan="7">Emergency Management Checklist</th></tr><tr><td>Element</td><td colspan="3">Documented</td><td colspan="2">Functional Ability Proven</td><td>Comments</td></tr><tr><td></td><td>Yes</td><td>No</td><td></td><td>Yes</td><td>No</td><td></td></tr><tr><td>Statement of policy on emergency response</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>Plan given appropriate authority by highest management level</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>Plan is distributed to all that need to know</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>Plan establishes the emergency response team</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>The authority to declare a full evacuation is designated</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>The authority to declare the emergency is "over" is designated</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>All response personnel are medically fit to perform their duties</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="7">The following functions have been clearly defined and assigned to individuals:</td></tr><tr><td>- Plan administration</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Operational control</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Coordination of support</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Plan maintenance</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Regular risk assessment</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Training</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td>- Drills and exercises</td><td></td><td></td><td></td><td></td><td></td><td></…

[10] General Industry Safety and Health Standards (MIOSHA)

Page 24

Open source document

Source excerpt

# APPENDIX C COMPLIANCE GUIDELINES AND RECOMMENDATIONS FOR PROCESS SAFETY MANAGEMENT (NON-MANDATORY) (cont.) ## 5. Operating Procedures and Practices. Operating procedures describe tasks to be performed, data to be recorded, operating conditions to be maintained, samples to be collected, and safety and health precautions to be taken. The procedures need to be technically accurate, understandable to employees, and revised periodically to ensure that they reflect current operations. The process safety information package is to be used as a resource to better assure that the operating procedures and practices are consistent with the known hazards of the chemicals in the process and that the operating parameters are accurate. Operating procedures should be reviewed by engineering staff and operating personnel to ensure that they are accurate and provide practical instructions on how to actually carry out job duties safely. Operating procedures will include specific instructions or details on what steps are to be taken or followed in carrying out the stated procedures. These operating instructions for each procedure should include the applicable safety precautions and should contain appropriate information on safety implications. For example, the operating procedures addressing operating parameters will contain operating instructions about pressure limits, temperature ranges, flow rates, what to do when an upset condition occurs, what alarms and instruments are pertinent if an upset condition occurs, and other subjects. Another example of using operating instructions to properly implement operating procedures is in starting up or shutting down the process. In these cases, different parameters will be required from those of normal operation. These operating instructions need to clearly indicate the distinctions between startup and normal operations such as the appropriate allowances for heating up a unit to reach the normal operating parameters. Also the operating inst…

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