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Safe Work Procedure: General Safety Work Procedures

Document Number: [SWP-NUMBER] Revision Date: [DATE] Next Review Date: [NEXT REVIEW DATE] Department: [DEPARTMENT NAME]

1. Scope

This Safe Work Procedure (SWP) outlines the general safety practices and procedures to be followed by all employees and contractors to ensure a safe working environment. It applies to all work activities conducted within the company's premises or at any external work locations. This SWP aims to minimize the risk of accidents, injuries, and incidents by providing clear guidelines and instructions for safe work practices [1].

2. Definitions

Safe Work Procedure (SWP) A written document that outlines the step-by-step process for performing a task safely, identifying potential hazards and the control measures to mitigate those hazards.

Hazard A potential source of harm or adverse health effect on a person or persons.

Risk The chance that someone will be harmed by a hazard, together with the severity of the harm suffered.

Personal Protective Equipment (PPE) Equipment worn to minimize exposure to hazards that cause serious workplace injuries and illnesses.

3. Responsibilities

3.1 Supervisors

Ensure that all workers are adequately trained and competent to perform their assigned tasks [2].
Conduct regular site inspections to identify and rectify hazards [2].
Enforce safety rules and procedures and take disciplinary action when necessary.
Provide workers with the necessary PPE and ensure it is properly used and maintained [2].
Investigate all incidents and near misses to determine the root cause and implement corrective actions.

3.2 Workers

Follow all safety rules and procedures [3].
Use the provided PPE properly and report any defects or damage [4].
Report any hazards, incidents, or near misses to the supervisor immediately [2].
Participate in safety training and briefings [1].
Refrain from operating machinery or equipment if not trained or authorized.

3.3 Health and Safety Representative

Assist in the development and implementation of safety programs and procedures [1].
Conduct regular safety audits and inspections [2].
Provide advice and support to management and workers on health and safety matters.
Investigate incidents and recommend corrective actions.
Promote a positive safety culture within the organization.

4. Potential Hazards and Risks

Hazard	Risk	Control Measures
Slips, trips, and falls	Injuries ranging from minor bruises to fractures	Maintain clear walkways, use non-slip footwear, clean up spills immediately, and ensure adequate lighting
Manual handling	Musculoskeletal disorders (MSDs)	Use mechanical aids, practice proper lifting techniques, reduce weight and size of loads, and provide training on manual handling
Machinery and equipment	Cuts, lacerations, amputations, crushing injuries	Ensure machines are properly guarded, conduct regular inspections and maintenance, provide training on safe operating procedures, and use lockout/tagout procedures
Hazardous substances	Skin irritation, respiratory problems, poisoning, burns	Use appropriate PPE, provide adequate ventilation, store substances properly, provide training on handling and SDS, and have spill control measures in place
Electrical hazards	Electric shock, burns, electrocution	Inspect electrical equipment regularly, use ground fault circuit interrupters (GFCIs), ensure proper grounding, and avoid working in wet conditions
Fire hazards	Burns, smoke inhalation, property damage	Store flammable materials properly, maintain fire extinguishers, ensure clear fire exits, and conduct fire drills
Working at heights	Falls resulting in serious injury or death	Use fall protection equipment (harnesses, lanyards), ensure guardrails are in place, use scaffolding safely, and provide training on working at heights
Confined spaces	Asphyxiation, toxic exposure, explosions	Follow confined space entry procedures, test atmosphere before entry, provide ventilation, use a safety watch, and have rescue procedures in place

| Unguarded machinery | Entanglement, crushing, cutting | Ensure all machinery is properly guarded, conduct regular inspections, and provide training on safe operation | [2] | Hazardous chemicals | Chemical burns, poisoning, respiratory issues | Provide proper ventilation, use appropriate PPE (gloves, respirators), and ensure proper storage and handling procedures | [5] | Moving equipment (excavators, etc.) | Struck-by injuries, collisions | Establish clear traffic management plans, use spotters, and ensure equipment is well-maintained | [3]

5. Personal Protective Equipment (PPE)

Always use appropriate PPE suitable for the task being performed [4].

Hard hat - Protects the head from falling objects and impacts. Inspect for cracks or damage before each use.
Safety glasses/Face shield - Protects the eyes and face from flying particles, chemical splashes, and radiation. Ensure they fit properly and are clean.
Gloves - Protect hands from cuts, abrasions, chemical exposure, and extreme temperatures. Select the appropriate type of glove for the specific hazard.
Safety shoes/boots - Protect feet from impacts, punctures, and slips. Ensure they are in good condition and provide adequate support.
High-visibility vest - Increases visibility in low-light conditions and around moving equipment. Keep clean and replace if damaged or soiled.
Hearing protection (earplugs/earmuffs) - Protects hearing in noisy environments. Ensure they fit properly and are used consistently.

Inspect all PPE before use for any signs of damage. Clean and maintain PPE regularly. Replace damaged or worn PPE immediately [4].

6. Equipment and Tools

Use the right tool for the job and inspect all tools and equipment before use [6].

Hand tools (hammers, screwdrivers, wrenches) - Use for intended purposes only. Keep in good condition and replace if damaged.
Power tools (drills, saws, grinders) - Ensure proper guarding is in place. Use appropriate PPE and follow manufacturer's instructions.
Ladders - Inspect before use for damage. Ensure proper footing and secure the ladder at the top.
Scaffolding - Erect and use according to safety standards. Inspect before each use and ensure proper fall protection is in place.
Excavators/Heavy Equipment - Only trained and authorized personnel should operate. Conduct daily inspections and follow safe operating procedures [3].

Follow the manufacturer's instructions for the proper use, inspection, and maintenance of all equipment and tools. Remove any defective equipment from service immediately [6].

7. Pre-Job Requirements

7.1 Training and Competency

All employees must receive adequate training on general safety practices and specific procedures related to their job tasks [1].
Training should cover hazard identification, risk assessment, control measures, and emergency procedures [2].
Ensure that workers are competent to operate equipment and perform tasks safely [2].
Maintain records of all training and certifications [1].

7.2 Pre-Job Briefing

Conduct a pre-job briefing before starting any work activity [3].
Discuss the scope of work, potential hazards, and control measures [3].
Review the SWP and ensure all workers understand their roles and responsibilities [3].
Encourage workers to ask questions and raise any concerns [3].
Document the pre-job briefing and attendance [3].

7.3 Work Area Preparation

Inspect the work area for potential hazards (e.g., slip, trip hazards, overhead obstructions) [3].
Ensure adequate lighting and ventilation [3].
Set up barricades and warning signs to restrict access to the work area [3].
Ensure that all necessary tools and equipment are available and in good working condition [3].
Implement traffic management plans if mobile equipment is involved [3].

8. Safe Work Procedure Steps

Step 1: Hazard Identification and Risk Assessment

Before commencing any task, identify potential hazards and assess the associated risks.

Review the work area for potential hazards such as slip and trip hazards, electrical hazards, and falling objects [3].
Assess the risks associated with each hazard, considering the likelihood and severity of potential harm [3].
Determine the necessary control measures to eliminate or minimize the risks [3].

Safety considerations for this step: Ensure all workers are involved in the hazard identification and risk assessment process. Document the findings and communicate them to all relevant personnel [3].

Step 2: Implementation of Control Measures

Implement the identified control measures to mitigate the risks.

Ensure that all workers use the required PPE [4].
Set up barricades and warning signs to restrict access to hazardous areas [3].
Implement lockout/tagout procedures for machinery and equipment [1].
Provide adequate ventilation and use respiratory protection when working with hazardous substances [5].
Use mechanical aids to reduce manual handling [2].

Safety considerations for this step: Verify that the control measures are effective and properly implemented. Monitor the work area to ensure that control measures remain in place throughout the task [3].

Step 3: Safe Work Practices

Follow safe work practices during the task.

Use tools and equipment properly and for their intended purpose [6].
Maintain good housekeeping practices to prevent slip and trip hazards [3].
Avoid taking shortcuts or deviating from established procedures [3].
Report any new hazards or unsafe conditions to the supervisor immediately [2].
Take regular breaks to avoid fatigue [3].

Safety considerations for this step: Continuously monitor the work area for changing conditions and adjust control measures as necessary. Ensure that all workers are following safe work practices and address any unsafe behaviors immediately [3].

9. Precautions and Safety Measures

Housekeeping - Keep work areas clean and free of clutter to prevent slips, trips, and falls [3].
Electrical Safety - Inspect electrical cords and equipment for damage before use. Use GFCI protection in wet locations [5].
Hazardous Materials - Store and handle hazardous materials according to SDS requirements. Use appropriate PPE and ventilation [5].
Lockout/Tagout - Follow lockout/tagout procedures before servicing or maintaining equipment to prevent accidental start-up [1].
Emergency Preparedness - Know the location of emergency exits, first aid kits, and fire extinguishers. Be familiar with emergency procedures [4].

10. Emergency Procedures

10.1 General Emergency Response

In the event of an emergency, remain calm and assess the situation [4].
Evacuate the area if necessary, following established evacuation routes [4].
Alert emergency services (e.g., fire department, ambulance) by calling [EMERGENCY PHONE NUMBER] [4].
Provide first aid to injured personnel, if trained and safe to do so [4].
Report the incident to the supervisor and health and safety representative [2].

10.2 Specific Emergency Scenarios

Fire - Activate the fire alarm, evacuate the building, and use a fire extinguisher if safe to do so [4].
Chemical Spill - Contain the spill, evacuate the area, and follow spill control procedures [5].
Medical Emergency - Provide first aid, call for medical assistance, and provide information to emergency responders [4].

10.3 Emergency Contact Information

Emergency Services: [EMERGENCY PHONE NUMBER]
Supervisor: [SUPERVISOR NAME] - [PHONE NUMBER]
Health and Safety Representative: [H&S REP NAME] - [PHONE NUMBER]

11. Incident Reporting and Investigation

All incidents, near misses, and hazards must be reported to the supervisor immediately [2].
The supervisor will conduct an investigation to determine the root cause of the incident and identify corrective actions [2].
Implement the corrective actions to prevent recurrence [2].
Document the incident, investigation findings, and corrective actions [2].

12. References and Related Documents

Occupational Health and Safety Act
Company Safety Policy
SDS for Hazardous Materials

Approved by: [NAME AND POSITION] Date: [APPROVAL DATE]

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6 source record(s)

Sources used for this answer

[1] Occupational Safety and Health Standards (OSHA 29 CFR 1910)

Page 8

Open source document

Source excerpt

## 29 CFR 1910 (OSHA) - (6) At least every five (5) years after the completion of the initial process hazard analysis, the process hazard analysis shall be updated and revalidated by a team meeting the requirements in paragraph (e)(4) of this section, to assure that the process hazard analysis is consistent with the current process. - (7) Employers shall retain process hazards analyses and updates or revalidations for each process covered by this section, as well as the documented resolution of recommendations described in paragraph (e)(5) of this section for the life of the process. - (f) Operating procedures (1) The employer shall develop and implement written operating procedures that provide clear instructions for safely conducting activities involved in each covered process consistent with the process safety information and shall address at least the following elements. - (i) Steps for each operating phase: - (A) Initial startup; - (B) Normal operations; - (C) Temporary operations; - (D) Emergency shutdown including the conditions under which emergency shutdown is required, and the assignment of shutdown responsibility to qualified operators to ensure that emergency shutdown is executed in a safe and timely manner. - (E) Emergency Operations; - (F) Normal shutdown; and, - (G) Startup following a turnaround, or after an emergency shutdown. - (ii) Operating limits: - (A) Consequences of deviation; and - (B) Steps required to correct or avoid deviation. - (iii) Safety and health considerations: - (A) Properties of, and hazards presented by, the chemicals used in the process; - (B) Precautions necessary to prevent exposure, including engineering controls, administrative controls, and personal protective equipment; - (C) Control measures to be taken if physical contact or airborne exposure occurs; - (D) Quality control for raw materials and control of hazardous chemical inventory levels; and, - (E) Any special or unique hazards.

[2] Kobelco SK135SR-7, SK140SRLC-7, SK140SRL-7 Operation Manual (Excavators)

Page 37

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Source excerpt

## 1.2 PRE-START SAFETY  ## READ THE OPERATOR'S MANUAL Read, understand and follow the safety messages and instructions in this manual. If these safety messages are not followed, serious injury or death could occur. ## 1.2.1 OPERATION RULES ## ALWAYS OBSERVE BASIC SAFETY RULES AND PRECAUTIONS All operators are required to receive training before operating this machine. If a license or other special qualification is required to operate a hydraulic excavator in the country where this machine will be operated, all operators of this machine must meet those requirements and have a valid (not expired) license or qualification. - · Follow all safety precautions and procedures described in this manual while operating, inspecting and maintaining this machine. - · Never operate this machine if you are under the influence of drugs (including those which may make you drowsy) or alcohol. If you are not alert, do not operate the machine. - · To prevent accidents, confirm all working procedures before starting work. If a signal person is needed, Always agree on the hand signals and designate a signal person before starting work. All personnel must know and understand all the signals. The operator shall respond to signals only from the appointed signal person, but shall obey a stop signal from anyone at any time. The signal person must stand in a clearly visible location when giving the signals. ## ENSURE WORKSITE SAFETY Understand your task and the potential hazards: - · Before operation, conduct a risk assessment with the site manager and confirm that all necessary safety precautions have been taken for the task. Always ask the site manager if there are any additional safety precautions or regulations for the task. Know your working area: - · Visually survey the area around the working site before operating the machine. Look for mud or other soft ground that could cause the machine to become stuck or unstable when operating the machine. The ground near …

[3] Occupational Safety and Health Standards (OSHA 29 CFR 1910)

Page 9

Open source document

Source excerpt

## 29 CFR 1910 (OSHA) - (iv) Safety systems and their functions. - (2) Operating procedures shall be readily accessible to employees who work in or maintain a process. - (3) The operating procedures shall be reviewed as often as necessary to assure that they reflect current operating practice, including changes that result from changes in process chemicals, technology, and equipment, and changes to facilities. The employer shall certify annually that these operating procedures are current and accurate. - (4) The employer shall develop and implement safe work practices to provide for the control of hazards during operations such as lockout/tagout; confined space entry; opening process equipment or piping; and control over entrance into a facility by maintenance, contractor, laboratory, or other support personnel. These safe work practices shall apply to employees and contractor employees. - (g) Training -(1) Initial training. (i) Each employee presently involved in operating a process, and each employee before being involved in operating a newly assigned process, shall be trained in an overview of the process and in the operating procedures as specified in paragraph (f) of this section. The training shall include emphasis on the specific safety and health hazards, emergency operations including shutdown, and safe work practices applicable to the employee's job tasks. - (ii) In lieu of initial training for those employees already involved in operating a process on May 26, 1992, an employer may certify in writing that the employee has the required knowledge, skills, and abilities to safely carry out the duties and responsibilities as specified in the operating procedures. - (2) Refresher training. Refresher training shall be provided at least every three years, and more often if necessary, to each employee involved in operating a process to assure that the employee understands and adheres to the current operating procedures of the process. The employer, in consultatio…

[4] Kobelco SK135SR-7, SK140SRLC-7, SK140SRL-7 Operation Manual (Excavators)

Page 38

Open source document

Source excerpt

［ ## 1.2.2 PROTECTION TOOLS ## PERSONAL PROTECTIVE EQUIPMENT Wear fitted clothing and protective gears. - · Wear clothing not exposing your skin a lot. - · Always change any clothing that has become contaminated with oil, fuel or other flammable substances. - · Do not wear loose fitting clothing, jewelry or any accessory and restrain long hair that can get caught in moving parts or that can catch on controls and result in unintended movement of the machine or the attachment /equipment. - · Always wear the proper personal protective equipment for the task you will be performing. This - may include a hard hat, safety shoes, safety glasses, face shield, respirator, and/or a reflective vest. Consult with your supervisor to confirm you have the proper personal protective equipment for the task. - · Use ear protection when operating in noisy areas. Prolonged exposure to loud noises can cause hearing damage and even total hearing loss. - · Inspect all personal protective equipment for damage prior to use. If any personal protective equipment is damaged, or past its expiration date, do not use the equipment and contact your supervisor to obtain a replacement before operating machine. - • - Other personnel working in the vicinity of the machine, including the signal person, should also wear the proper personal protective equipment appropriate for the worksite and for the task. This may include a hard hat, safety shoes, safety glasses, face shield, respirator, gloves, ear protection, and/or a - reflective vest. Consult with your supervisor to confirm that personnel working in the vicinity of the machine have the proper personal protective equipment for the worksite and the task.  ## PREPARE FOR EMERGENCY In case of emergency, know where the fire extinguishers and the first aid kit are located. - · Know how to use a fire extinguisher. - · Inspect and maintain the fire extinguishers in compliance with your local/national regulations. - · Determine what eme…

[5] Kobelco SK135SR-7, SK140SRLC-7, SK140SRL-7 Operation Manual (Excavators)

Page 64

Open source document

Source excerpt

［ ## 1.6.2 BEFORE INSPECTION & MAINTENANCE ## READ OPERATION/MAINTENANCE PROCEDURES CAREFULLY Improper maintenance could cause serious injury (crush or burn) and damage the machine. Read and understand the maintenance procedures (preparation for safe work, proper tools, qualifications, important parts, supervisor designation and wear the appropriate personal protective equipment, etc.) described in the manuals before safely and carefully inspecting and performing maintenance on the machine. ## CONFIRM JOB PROCEDURES To prevent accidents, confirm all work procedures before starting. ## USE A SIGNAL PERSON AND A FLAGMAN Know and use the hand signals required for particular jobs and confirm who has the responsibility for signaling: All personnel must know and understand all the signals. The operator shall respond to signals only from the appointed signal person, but shall obey a stop signal from anyone at any time. The signal person must stand in a clearly visible location when giving the signals. ## ORGANIZE AND CLEAN UP WORKING SITE Inspecting and maintaining the machine at a messy working site may cause personal injury. Clear obstacles, grease, oil, paint, debris, etc., from the working site. ## ATTACH A "DO NOT OPERATE" TAG To prevent serious injury or death: - · Never allow unauthorized personnel to start the engine or touch the control levers during inspection and maintenance activities. - · Always lower the attachment, pull the control lock lever up, stop the engine, and remove the key before performing maintenance. - · Use a temporary "DO NOT OPERATE" hang tag to communicate that the machine is out of service. You may need to use more than one temporary hang tag depending on the work to be performed. - · Always have an operator at the controls to shut down the machine if the machine needs to be running for maintenance activity or an inspection. The operator  and the maintenance personnel must have a means of communication when…

[6] Rules for the Administration of the Oregon Safe Employment Act (General Occupational Safety and Health, Division 2, OSHA Oregon)

Page 1598

Open source document

Source excerpt

Oregon Occupational Safety and Health Division Oregon Administrative Rules AO 6-2017 Division 2 - (C) NFPA Code for Prevention of Sulfur Fires and Explosions, NFPA 6551993. - (D) Safety in the Transportation, Storage, Handling and Use of Explosives, IME Pamphlet No. 17, March 1987, Institute of Makers of Explosives. - (2) Employee Training. - (a) Employees shall not be permitted to operate any machine or equipment until they have received proper training and are familiar with safe operating procedures. - (b) Employees shall be trained in proper lifting or moving techniques and methods. Mechanical devices should be used or employees should ask for assistance in lifting or moving heavy objects. - (c) In each area where hazardous substances may be encountered, personnel shall be trained to cope with emergencies arising from breaks, ruptures, or spills which would create a hazardous condition. - (d) Any faulty equipment or hazardous condition shall be promptly reported to the person in charge. - (e) When an employee is assigned to work alone in a remote or isolated area, a system shall be instituted whereby such employee reports to someone or a designated person shall check on his or her safety. The procedure shall designate the method of contact and the frequency. All persons will be trained on the procedures. - (3) Safe Practices. - (a) Guards. All driving mechanisms, power transmission apparatus, and prime movers shall be constructed, guarded, and used in conformity with Subdivision O, Machinery and Machine Guarding. - (b) Inspection of controls and safety devices. Brakes, back stops, antirunaway devices, overload releases, and other safety devices shall be inspected and tested frequently to insure that all are operative and maintained in good repair. - (c) Personal protective clothing and equipment. Personal protective clothing and equipment shall be provided and worn in accordance with Subdivision I, Personal Protective Equipment. Respiratory protection must co…

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Publisher: SALUS
Final reviewer: Francis Langlois
Original answer: May 18, 2025

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Topics

Chemical safety Confined spaces Electrical safety Emergency response Equipment safety Ergonomics Fall protection Fire prevention Hazard assessment Incident management Personal protective equipment Safety training

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Rosie's answer

Safe Work Procedure: General Safety Work Procedures

1. Scope

2. Definitions

3. Responsibilities

3.1 Supervisors

3.2 Workers

3.3 Health and Safety Representative

4. Potential Hazards and Risks

5. Personal Protective Equipment (PPE)

6. Equipment and Tools

7. Pre-Job Requirements

7.1 Training and Competency

7.2 Pre-Job Briefing

7.3 Work Area Preparation

8. Safe Work Procedure Steps

Step 1: Hazard Identification and Risk Assessment

Step 2: Implementation of Control Measures

Step 3: Safe Work Practices

9. Precautions and Safety Measures

10. Emergency Procedures

10.1 General Emergency Response

10.2 Specific Emergency Scenarios

10.3 Emergency Contact Information

11. Incident Reporting and Investigation

12. References and Related Documents

Sources used for this answer

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