Draft site start up procedures and close out procedures for a tenant improvement project in an operating retirement home
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Published by SALUSTo ensure resident safety and regulatory compliance during tenant improvement projects in an operational retirement home, the following safe work procedures should be developed and implemented:
1\. Pre-Project Planning and Assessment:
- Conduct a comprehensive risk assessment to identify potential hazards, including those related to resident health and safety (e.g., noise, dust, accessibility).
2\. Communication and Coordination:
- Establish clear communication channels between the construction team, retirement home staff, residents, and their families.
- Provide advance notice to residents and staff regarding project timelines, potential disruptions, and safety measures.
- Coordinate work schedules to minimize noise and disruption during peak hours and sensitive times (e.g., meal times, sleeping hours).
3\. Infection Control:
- Implement strict dust control measures, such as using dust barriers, HEPA filters, and regular cleaning, to protect residents from airborne contaminants.
- Ensure proper disposal of construction waste to prevent pest infestations and maintain hygiene.
- Provide hand hygiene stations and promote frequent handwashing among construction workers.
4\. Noise and Vibration Control:
- Use noise-reducing equipment and construction methods to minimize disturbance to residents.
- Schedule noisy activities during designated hours and provide residents with alternative quiet spaces if needed.
- Monitor vibration levels to prevent structural damage and discomfort to residents.
5\. Access and Egress:
- Maintain clear and safe access routes for residents, staff, and emergency personnel at all times.
- Provide temporary ramps or alternative pathways to accommodate residents with mobility issues.
- Ensure that fire exits and emergency equipment remain accessible and unobstructed.
6\. Hazardous Materials Management:
- Identify and manage any hazardous materials (e.g., asbestos, lead paint) according to regulatory requirements.
- Use appropriate personal protective equipment (PPE) and follow safe handling procedures for hazardous materials.
- Ensure proper ventilation and air monitoring during activities that may release hazardous substances.
7\. Electrical Safety:
- Ensure all electrical work is performed by qualified electricians and complies with electrical safety codes.
- Use ground fault circuit interrupters (GFCIs) for portable electrical equipment used outdoors or in wet locations. [2]
8\. Emergency Preparedness:
- Develop and communicate emergency procedures, including evacuation plans, fire safety protocols, and first aid response.
- Conduct regular drills to ensure that staff and residents are familiar with emergency procedures.
- Maintain first aid equipment and ensure that trained first aid personnel are available on site.
9\. Waste Management:
- Implement a waste management plan that includes proper segregation, storage, and disposal of construction debris.
- Use covered containers to prevent dust and odor emissions.
- Schedule regular waste removal to minimize accumulation and maintain a clean environment.
10\. Signage and Barriers:
- Use clear and visible signage to indicate construction areas, potential hazards, and safety precautions.
- Install physical barriers to restrict access to construction zones and protect residents from injury.
11\. Training and Supervision:
- Provide comprehensive safety training to all construction workers, including site-specific hazards and emergency procedures.
- Ensure that a qualified supervisor is present on site to oversee work activities and enforce safety protocols.
12\. Regulatory Compliance:
- Ensure that all work activities comply with relevant occupational health and safety regulations, building codes, and environmental standards.
- Obtain necessary permits and approvals before commencing work.
- Maintain records of inspections, training, and safety procedures.
13\. Notice of Project
- Ensure a notice of project is created with all the required information and posted at the worksite before the work activity begins and is kept posted for the duration of the construction project. [1]
14\. Coordination of multiple employer workplaces
- If a construction project involves the work of 2 or more employers or their workers, each employer must notify the owner, or the person engaged by the owner to be the prime contractor, in advance of any undertaking likely to create a hazard for a worker of another employer. [3]
Sources used for this answer
[1] Occupational Health and Safety Regulation (B.C. Reg. 296/97)
Page 384
Open source documentSource excerpt
# OCCUPATIONAL HEALTH AND SAFETY REGULATION (cont.) ## Identification of controls (cont.) B.C. Reg. 296/97 WORKERS COMPENSATION ACT # OCCUPATIONAL HEALTH AND SAFETY REGULATION Part 19 - Electrical Safety (3) Portable electrical equipment, required to be grounded and not permanently connected to the wiring system, must be effectively grounded by the use of approved cords and polarized plugs inserted in grounded polarized receptacles. [am. B.C. Reg. 312/2003, App. E, S. 13.] ## Ground fault circuit interrupters - 19.15 (1) When used outdoors or in a wet or damp location, portable electrical equipment, including temporary lighting, must be protected by an approved ground fault circuit interrupter of the class A type installed at the receptacle or on the circuit at the panel, unless another acceptable means of protection is provided. (2) A ground fault circuit interrupter must not be used in place of grounding except as permitted by the Electrical Safety Regulation. [am. B.C. Reg. 312/2010, App. M, S. 2.] ## Working on High Voltage Electrical Equipment ## Isolation and lockout - 19.16 (1) High voltage electrical equipment must, if practicable, be completely isolated, grounded, and locked out as required by this Regulation before starting work on it. (2) If it is not practicable to completely isolate high voltage electrical equipment, (a) written safe work procedures acceptable to the Board must be followed, (b) two or more qualified and authorized persons must be present while the work is being done, unless the procedures being followed under paragraph (a) specifically permit the work to be done by one person, (c) appropriate electrical protective equipment, including rubber blankets, hoses, hoods, gloves and live line tools must be selected, used, stored, tested, and maintained in accordance with a standard acceptable to the Board, and (d) the use of metal ladders, wire reinforced side rail wooden ladders, metal scaffolds or metal work platf…
[2] Occupational Health and Safety Regulation (B.C. Reg. 296/97)
Page 400
Open source documentSource excerpt
# OCCUPATIONAL HEALTH AND SAFETY REGULATION (cont.) ## Notice of project - hazardous substances (cont.) B.C. Reg. 296/97 WORKERS COMPENSATION ACT # OCCUPATIONAL HEALTH AND SAFETY REGULATION Part 20 - Construction, Excavation and Demolition (d) a work activity that is similar to those described in paragraphs (a) to (c) and that may expose workers to a significant risk of occupational disease from a biological or chemical agent or ionizing radiation. (3) Subsection (1) does not apply if the work activity is carried out (a) for the purposes of section 20.112 (2) or (6) [hazardous materials], (b) during a site inspection conducted to identify hazards, (c) to determine the types of tasks required for the construction project, or (d) to estimate the cost of labour and materials for the construction project. (4) The notice of project must contain the following information: (a) the name and contact information of all employers responsible for the work activity, of the owner and of the person engaged to be the prime contractor, if any; (b) the address of the construction project or its location in relation to the nearest highway; (c) the scope of the construction project and of the work activity; (d) the starting date and the estimated duration of the construction project and of the work activity; (e) the safe work procedures specific to the work activity, and the hazardous substance involved in the work activity, that will be used to minimize the risk of occupational disease to the workers; (f) if section 20.112 applies, a written report made under section 20.112 (3) (e) and, if applicable, section 20.112 (6) (e). (5) Subject to subsection (6), all employers responsible for the work activity and either the owner or the person engaged by the owner to be the prime contractor must ensure that a copy of the notice of project is posted at the worksite before the work activity begins at the worksite and is kept posted for the duration of the construc…
[3] Occupational Health and Safety Regulation (B.C. Reg. 296/97)
Page 401
Open source documentSource excerpt
# OCCUPATIONAL HEALTH AND SAFETY REGULATION (cont.) WORKERS COMPENSATION ACT B.C. Reg. 296/97 # OCCUPATIONAL HEALTH AND SAFETY REGULATION Part 20 - Construction, Excavation and Demolition (a) the Board receives, in writing, the new information as soon as possible, and (b) a copy of the new information is posted at the worksite as soon as possible and is kept posted for the duration of the construction project. (8) All employers responsible for a work activity to which subsection (1) applies must retain a copy of the notice of project respecting the work activity for at least 10 years from the starting date of the construction project as set out in the notice of project. [en. B.C. Reg. 9/2017, App. L.] ## Coordination of multiple employer workplaces - 20.3 (1) If a construction project involves the work of 2 or more employers or their workers, each employer must notify the owner, or the person engaged by the owner to be the prime contractor, in advance of any undertaking likely to create a hazard for a worker of another employer. (2) If a work location has overlapping or adjoining work activities of 2 or more employers that create a hazard to workers, and the combined workforce at the workplace is more than 5, (a) the owner, or if the owner engages another person to be the prime contractor, then that person, must (i) appoint a qualified coordinator for the purpose of ensuring the coordination of health and safety activities for the location, and (ii) provide up-to-date information as specified in subsection (4), readily available on site, and (b) each employer must give the coordinator appointed under paragraph (a) (i) the name of a qualified person designated to be responsible for that employer's site health and safety activities. (3) The duties of the qualified coordinator appointed under subsection (2) (a) (i) include (a) informing employers and workers of the hazards created, and (b) ensuring that the hazards are addressed through…
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