Villa Roofing
300+ daily documents managed from one platform
30 crews, 80 projects, 150 workers — and documentation that finally stays consistent.
Company profile
- Industry
- Specialty Trade — Roofing
- Workforce
- 150+ workers, 30 crews, 50–80 concurrent projects
- Geography
- BC Lower Mainland
- Challenge
- 150 workers, 300 documents a day
300+
Daily documents managed from one platform
30
Crews across up to 80 projects with consistent documentation
We have a consistency of documentation that we wouldn’t have otherwise… The more people use it, the more they feel comfortable with it, the more confident they feel using it further into the future.
Villa Roofing is one of the largest roofing companies in British Columbia’s Lower Mainland, running 30 crews across 50 to 80 projects at any given time with over 150 active workers. Sam Livingstone, Health and Safety Manager, has 23 years of field experience.
He’s watched the industry evolve through every regulatory change, every compliance requirement, and every documentation burden. He knows what works on paper and what doesn’t.
Operational safety turns field work into usable proof.
150 workers, 300 documents a day
Paper didn't work at Villa's scale. With 150 workers and custom forms for every contractor, sub-contractor, and prime contractor, the volume buried the safety team in admin instead of fieldwork.
Drowning in daily documents
Daily safety assessments, weekly inspections, and training documentation from 150 workers created an unmanageable volume of paper that consumed the safety team's time.
Custom forms and expiring certs
Every contractor and prime needed specific forms — created, printed, and distributed manually. Training certificates expired without warning, and no one had time to track them.
Custom trade forms, automatic cert tracking, and payroll integration
Custom forms for every trade
SALUS digitized every custom form Villa's specific trades required. No compromises on how work gets documented.
Automatic certification tracking
Certification expiration tracking moved from spreadsheets to automatic alerts and enforcement. The payroll system was also integrated.
The payroll system was also integrated, which offset the cost of implementation and made the business case straightforward.
300 daily documents, consistent across 30 crews
Safety program effectiveness
- ✓Consistent documentation across 30 crews and 80 projects — no variance between sites
- ✓Automatic certification blocking prevents workers with expired fall protection certs from signing onto high-risk assessments
- ✓Custom forms for every contractor, sub-contractor, and prime contractor’s specific requirements
- ✓Photos integrated into documentation for complete view of on-site conditions
- ✓COR certification ready — documentation organized and audit-ready at all times
Productivity gains
- ✓Redirected safety manager from filing 300+ daily documents to field mentoring and site visits
- ✓Certification tracking moved from manual spreadsheets to automatic alerts — eliminating admin overhead
- ✓Payroll integration offset implementation cost and eliminated duplicate data entry
- ✓Forms always current and real-time — no manual distribution or version control needed
The workflows behind the result
Each result traces back to a specific way field work was captured, routed, and made visible.
- 01qr workflows
QR-Code Access — Zero Barriers
Roofing crews work on rooftops, not at desks. SALUS puts QR codes at access points and on equipment. One scan pulls up the relevant form, SWP, or toolbox talk sign-in. No app navigation. No login screens. No training required — which matters when your workforce turns over seasonally.
Explore the feature
- 02digital forms
Smart Digital Forms with Conditional Logic
A roofer’s hazard assessment only shows hazards relevant to roofing. Fall protection, weather exposure, material handling — the form adapts to the trade. Irrelevant sections are skipped automatically. Fewer screens, faster completion, higher adoption.
Explore the feature
- 03worker compliance
Certificate Management with Training Blocks
Fall protection, working-at-heights, first aid — every cert tracked per worker. When a certification expires, the system blocks that worker from signing onto related high-risk assessments. The block is immediate and automatic.
Explore the feature
- 04offline mode
Offline-First Architecture
Rooftop signal is unreliable at best. SALUS auto-saves locally and syncs when connectivity returns. The crew doesn’t wait for bars. The data doesn’t disappear. Full functionality in the places where other platforms fail.
Explore the feature
More from Sam Livingstone
With SALUS, forms are always current, real-time, and up to date.
We have a consistency of documentation that we wouldn’t have otherwise… The more people use it, the more they feel comfortable with it, the more confident they feel using it further into the future.