Skip to content
All safety questions
Asked by a personUnited Statesen-US

can you create a short resource about "reporting non-occupational injury and illness"

A person submitted this question to Rosie's free generator. The asker's identity is neither imported nor published.

Rosie's answer

Published by SALUS

Reporting Non-Occupational Injury and Illness ==============================================

Date: 2026-08-12

Duration: \[DURATION] minutes

Presenter: \[PRESENTER NAME]

Location: \[LOCATION]

Objective

To help employees and supervisors understand how to report non-occupational injury and illness promptly and accurately, distinguish non-work-related cases from OSHA recordable work-related cases, and maintain compliant workplace health and safety records while protecting employee confidentiality.

Introduction

Clear reporting of non-occupational injury and illness is essential because supervisors need accurate information to manage attendance, support employee well-being, and avoid incorrectly classifying a personal medical issue as a work-related case. At the same time, employers must maintain accurate OSHA injury and illness records for recordable work-related cases and preserve confidentiality when handling employee health information. OSHA’s recordkeeping rules are intended to ensure employers make and maintain accurate records of work-related fatalities, injuries, and illnesses, and make those records available to the government and employees as required. Recording or reporting a work-related injury, illness, or fatality does not mean the employer or employee was at fault or that a rule was violated.

Presenter Note: Open by explaining the difference between a personal medical issue and a work-related recordable case. Emphasize that the goal is accurate reporting, confidentiality, and timely response—not blame.

Key Points

  • 1\. Report the issue immediately and use the correct reporting channel: Employees should report any injury or illness as soon as possible, even if they believe it is not work-related. Early reporting allows the supervisor or designated representative to determine whether the condition is personal, work-related, or requires medical attention. Employers must inform each employee how to report a work-related injury or illness and establish a reasonable procedure that does not discourage reporting. [5]

[5]

  • Report symptoms, diagnosis, or treatment needs promptly.
  • Use the designated supervisor, HR contact, or incident reporting form.
  • Do not wait until the end of the shift if the condition is worsening.
  • 2\. Distinguish non-occupational cases from recordable work-related cases: A non-occupational injury or illness is generally a personal health condition that did not arise from work activities. These cases should still be documented according to company procedure, but they are not entered on the OSHA log unless they meet recordability criteria and are determined to be work-related. Recordable cases include work-related injuries or illnesses involving loss of consciousness, restricted work, job transfer, days away from work, medical treatment beyond first aid, or other specific recording criteria. [2]

[3]

  • Document the employee’s statement of how the condition occurred.
  • Record only work-related cases that meet OSHA/MIOSHA criteria.
  • When unsure, escalate the case for review rather than guessing.
  • 3\. Protect confidentiality when handling health information: Incident reports and logs contain employee health information and must be used in a manner that protects confidentiality to the extent possible while supporting occupational safety and health purposes. Access should be limited to personnel who need the information for legitimate safety, recordkeeping, or administrative reasons. Personal medical details should not be shared casually or discussed in public areas. [2]

[9]

  • Store reports securely, whether paper or electronic.
  • Limit access to authorized personnel only.
  • Avoid unnecessary disclosure of diagnoses or personal medical details.
  • 4\. Complete incident documentation accurately and on time: If a case is recordable, it must be entered on the OSHA 300 Log and 301 Incident Report within seven calendar days of receiving information that the recordable injury or illness occurred. The annual summary must be reviewed for completeness and accuracy, corrected as needed, certified, and posted at year end. Accurate documentation supports trend analysis, hazard correction, and regulatory compliance. [4]

[4]

  • Use the incident report to capture what happened, where it happened, and what treatment was provided.
  • Update records if additional information becomes available.
  • Transfer totals to the annual summary before posting.
  • 5\. Understand that reporting is not an admission of fault: Employees should feel safe reporting injuries and illnesses without fear of retaliation. OSHA prohibits employers from discharging or discriminating against employees for reporting work-related injuries or illnesses. Reporting is a safety and compliance action, not a statement that anyone caused the event or violated a rule. [1]

[7]

  • Never discourage reporting to protect statistics.
  • Do not retaliate against employees who report injuries or ask questions.
  • Treat every report as an opportunity to improve controls.

Hazard Identification

The main hazards in poor injury and illness reporting are not always physical; they often involve administrative, legal, and communication failures that can lead to missed treatment, incorrect recordkeeping, privacy breaches, and retaliation concerns.

  • Failure to report a non-occupational injury or illness promptly to the supervisor or designated contact: Delayed medical attention, confusion about work restrictions, poor attendance management, and incomplete documentation of the employee’s condition.

(Risk: Medium)

  • Misclassifying a personal medical condition as a work-related recordable case, or vice versa: Incorrect OSHA logs, inaccurate trend data, compliance violations, and missed opportunities to correct workplace hazards.

(Risk: High)

  • Sharing employee health information without confidentiality controls: Privacy violations, loss of employee trust, potential legal exposure, and reduced willingness to report future issues.

(Risk: High)

  • Retaliation or discouragement after an employee reports an injury or illness: Underreporting, delayed hazard correction, regulatory violations, and a weakened safety culture.

(Risk: High)

  • Late or incomplete recordkeeping for recordable cases: OSHA/MIOSHA citation risk, inaccurate annual summaries, and poor visibility into injury and illness trends.

(Risk: Medium)

Presenter Note: Explain that reporting problems can create real safety risk even when the original condition is non-occupational. Stress that accurate classification protects both the employee and the organization.

Control Measures

Use the hierarchy of controls in the reporting process by first eliminating confusion through clear procedures, then substituting informal reporting with standardized forms, engineering secure record systems, applying administrative controls such as training and review, and using PPE only where physical hazards exist during response activities. For reporting and recordkeeping, the strongest controls are clear procedures, trained supervisors, secure documentation systems, and non-retaliation practices.

  • Establish a clear, reasonable reporting procedure: Provide a simple step-by-step process for employees to report injuries and illnesses promptly. Make sure the procedure is easy to use, available to all shifts, and does not discourage reporting. [5]
  • Train employees and supervisors on what to report: Explain the difference between non-occupational and work-related conditions, when to escalate a case, and how to complete incident documentation. Reinforce that employees should report even if they are unsure whether the condition is work-related. [5]

[8]

  • Use standardized incident documentation: Capture the date, time, location, description of symptoms or event, treatment received, and whether the case appears work-related. Use the organization’s incident report form or an equivalent form that contains the required information. [9]

[9]

  • Protect confidentiality of health records: Store records securely, limit access to authorized personnel, and avoid unnecessary disclosure of medical details. Use health information only for occupational safety and health purposes. [2]
  • Review recordability before entering a case on the OSHA log: Determine whether the condition is work-related and meets recording criteria such as days away, restricted work, job transfer, medical treatment beyond first aid, or other specific criteria. If uncertain, seek guidance from the safety or recordkeeping lead. [2]

[3]

  • Prevent retaliation and encourage honest reporting: Communicate that employees will not be punished for reporting injuries or illnesses. Supervisors should respond professionally, thank employees for reporting, and route the case for review. [1]

[5]

Safe Work Procedures

  1. Step 1: Employee reports the injury or illness immediately to the designated supervisor or reporting contact, even if the condition appears personal or minor.
  2. Step 2: Supervisor documents the employee’s statement, the date and time of the report, visible symptoms if any, and whether the employee believes the condition is work-related.
  3. Step 3: The case is reviewed to determine whether it is non-occupational, work-related, or requires medical evaluation and work restrictions.
  4. Step 4: If the case is recordable, complete the OSHA 300 Log and 301 Incident Report within seven calendar days of receiving the information.
  5. Step 5: Secure all records and share them only with personnel who need the information for safety, medical, or administrative purposes.

Presenter Note: Walk the group through the reporting flow from employee notification to recordkeeping decision. Emphasize that the supervisor’s role is to document facts, not to assign blame or make medical judgments.

Personal Protective Equipment (PPE) Requirements

  • Gloves: Wear disposable or task-appropriate gloves when handling paper forms, cleaning up bodily fluids, or assisting an injured employee to reduce exposure to contaminants. Gloves do not replace hand hygiene and should be changed when contaminated or damaged.
    • Select gloves based on the task and exposure risk.
    • Remove gloves safely and wash hands afterward.
    • Do not reuse disposable gloves.
  • Safety Glasses or Face Protection: Use eye protection when there is a risk of splashes during first aid, cleanup, or incident response. Face shields may be needed if splashing or spraying is possible.
    • Choose protection that fits the hazard.
    • Keep lenses clean for clear visibility.
    • Replace damaged eye protection immediately.
  • Protective Clothing: Wear protective clothing such as lab coats, aprons, or coveralls when there is a risk of contamination from blood, bodily fluids, or other hazardous materials during response activities. Clothing should be removed and handled according to site procedures after use.
    • Use clothing that covers exposed skin.
    • Remove contaminated clothing carefully.
    • Dispose of or launder items according to procedure.
  • Respiratory Protection if Required by the Task: If the response involves airborne hazards, such as dust, fumes, or infectious aerosols, use only the respiratory protection required by the site’s hazard assessment and respiratory protection program. Respirators must be selected, fitted, and used correctly.
    • Do not use a respirator unless trained and authorized.
    • Follow the site respiratory protection program.
    • Replace filters or disposable respirators as required.

PPE is the last line of defense. Use it only as part of a broader response plan, and inspect, clean, and replace PPE according to site procedures so it continues to provide effective protection.

Real-World Example or Case Study

A warehouse employee reports severe back pain after a weekend gardening project and says the pain started before the shift. The supervisor documents the report, asks whether any work task aggravated the condition, and routes the case for review. Because the employee states the injury is non-occupational and no work activity contributed, the case is documented for attendance and support purposes but is not entered on the OSHA log. In a separate incident, another employee reports the same symptom after lifting a heavy box at work; that case is reviewed as potentially recordable because it may involve a work-related musculoskeletal injury. The lesson is that the same symptom can have different reporting outcomes depending on the cause and work relationship.

Presenter Note: Use this example to show why supervisors must ask factual questions about onset, activity, and cause before deciding how to classify a case.

Group Discussion

Discuss the following questions:

  1. What information do you need from an employee to decide whether an illness is non-occupational or potentially work-related?
  2. How can supervisors encourage reporting without making employees worry about blame or discipline?
  3. What steps should you take if you are unsure whether a case belongs on the OSHA log?

Presenter Note: Invite participants to describe how reporting works in their area and identify any barriers that might keep employees from reporting promptly.

Emergency Procedures

  1. If the employee needs urgent medical attention, call emergency services or arrange immediate transport according to site procedure before completing paperwork.
  2. If there is any uncertainty about whether the condition is work-related or recordable, notify the supervisor, safety lead, or recordkeeping contact immediately and preserve the facts of the incident.
  3. If a serious work-related event meets OSHA reporting thresholds, follow the required external reporting process without delay, including the applicable 8-hour or 24-hour notification rule where required. [6]

[6]

Questions and Answers

Questions are encouraged. If something is unclear, ask before the end of the shift so the case can be handled correctly and confidentially.

  • Q: Is every injury or illness that an employee reports recordable on the OSHA log?

A: No. Non-occupational injuries and illnesses should be documented according to company procedure, but only work-related cases that meet OSHA/MIOSHA recording criteria are entered on the OSHA log. [2]

  • Q: How soon must a recordable case be entered?

A: Each recordable injury or illness must be entered on the OSHA 300 Log and 301 Incident Report within seven calendar days of receiving information that the recordable injury or illness occurred. [4]

  • Q: Can an employer punish an employee for reporting a work-related injury or illness?

A: No. OSHA prohibits employers from discharging or discriminating against employees for reporting work-related injuries or illnesses. [1]

  • Q: What should we do if we are unsure whether a case is recordable?

A: Escalate the case to the safety or recordkeeping lead and seek guidance from the appropriate agency or internal expert rather than guessing. MIOSHA and Cal/OSHA both advise contacting the local office if a case is not clearly recordable. [2] [3]

Summary

Recap of main points:

  • Report all injuries and illnesses promptly, even when they appear personal or non-occupational, so the case can be reviewed correctly.
  • Only work-related cases that meet OSHA/MIOSHA recording criteria belong on the OSHA log and incident report forms.
  • Protect employee confidentiality and limit access to health information to authorized personnel only.
  • Use timely, accurate documentation and a non-retaliatory reporting culture to support compliance and prevention.

Action Items

Specific actions participants should take:

  1. Know your reporting contact and use the approved reporting procedure every time.
  2. Provide factual details about what happened, when symptoms started, and whether any work task contributed.
  3. Do not share another employee’s health information unless you are authorized to do so for safety or administrative reasons.
  4. If you are unsure whether a case is work-related or recordable, escalate it immediately for review.

Remember: Report early, record accurately, protect privacy, and prevent retaliation.

Report all hazards, near-misses, and incidents to your supervisor immediately.

Safety powered by SALUS

9 source record(s)

Sources used for this answer

[1] Cal/OSHA Form 301 - Injury and Illness Incident Report

Page 1

Open source document

Source excerpt

# Cal/OSHA Form 301 Appendix C Injury and Illness Incident Report Attention:This form contains information relating to employee health and must be used in a manner that protects the confidentiality of employees to the extent possible while the information is being used for occupational safety and health purposes. See CCR Title 8 [redacted postal code].29(b)(6)-(10) CAL OSHA Department of Industrial Relations Division of Occupational Safety & Health This Injury and Illness Incident Report is one of the first forms you must fill out when a recordable work- related injury or illness has occurred. Together with Log of Work-Related Injuries and Illnesses and the accompanying Annual Summary, these forms help the employer and Cal/OSHA develop a picture of the extent and severity of work-related incidents. Within 7 calendar days after you receive information that a recordable work-related injury or illness has occurred, you must fill out this form or an equivalent. Some state workers' compensation, insurance, or other reports may be acceptable substitutes. To be considered an equivalent form, any substitute must contain all the instructions and information asked for on this form. Information about the employee ## Information about the case According to CCR Title 8 Section [redacted postal code].33 Cal/OSHA's recordkeeping rule, you must keep this form on file for 5 years following the year to which it pertains. Completed by Title 10) Case number from the Log (Transfer the case number from the Log after you record the case.) 1) Full name Date 2) Street City State ZIP 3) Date of birth 4) Date hired 5) Male Female Information about the physician or other health care professional If you need additional copies of this form, you may photocopy and use as many as you need. 6) Name of physician or other health care professional 7) If treatment was given away from the worksite, where was it given? Facility Street City State ZIP 8) Was employee treated in an…

[2] MIOSHA Form 300 - Log of Work-Related Injuries and Illnesses

Page 1

Open source document

Source excerpt

MICHIGAN DEPARTMENT OF LABOR & ECONOMIC OPPORTUNITY # LOG OF WORK-RELATED INJURIES AND ILLNESSES Year 20 Michigan Department of Labor and Economic Opportunity Michigan Occupational Safety and Health Administration (MIOSHA) ATTENTION: This form contains information relating to employee health and must be used in a manner that protects the confidentiality of employees to the extent possible while the information is being used for occupational safety and health purposes. You must record information about every work-related injury or illness that involves loss of consciousness, restricted work activity or job transfer, days away from work, or medical treatment beyond first aid. You must also record significant work-related injuries and illnesses that are diagnosed by a physician or licensed health care professional. You must also record work-related injuries and illnesses that meet any of the specific recording criteria listed in Public Law of 1970 (P.L. 91-596) and Michigan Occupational Safety and Health Act 154, P.A. 1974, Part 11, Michigan Administrative Rule for Recording and Reporting of Injuries and Illnesses. Feel free to use two lines for a single case if you need to. You must complete an injury and illness incident report (MIOSHA Form 301) or equivalent form for each injury or illness recorded on this form. If you're not sure whether a case is recordable, call your local MIOSHA office for help. You may be fined for failure to comply. Form Approved OMB No. 1218-0176 ESTABLISHMENT NAME: <empty> CITY: <empty> STATE: <empty> <table><tr><th></th><th>IDENTIFY THE PERSON</th><th></th><th colspan="3">DESCRIBE THE CASE</th><th colspan="11">CLASSIFY THE CASE</th><th></th></tr><tr><td></td><td></td><td></td><td colspan="3"></td><td rowspan="2" colspan="4">Using these four categories, check ONLY the one most serious result for each case:</td><td rowspan="2" colspan="2">Enter the number of days the injured or ill worker was:</td><td rowspan="2" colspan="6">Check th…

[3] Program Directive: Occupational Injury and Illness Recording and Reporting Requirements, 1904.0 through 1904.46; and Amendments

Page 44

Open source document

Source excerpt

# VIRGINIA ACTS OF ASSEMBLY -- 2016 SESSION (cont.) ## Approved March 11, 2016 (cont.) Federal Register/Vol. 79, No. 181/Thursday, September 18, 2014/Rules and Regulations [redacted postal code] Non-relevant Federal Register material has been deleted - amputation or an employee's loss of an eye, as a result of a work-related - incident, you must report the in-patient hospitalization, amputation, or loss of an eye to OSHA. (2) Within twenty-four (24) hours after the in-patient hospitalization of one or more employees or an employee's (3) Do I have to report the fatality, in- patient hospitalization, amputation, or loss of an eye if it resulted from a motor vehicle accident on a public street or highway? If the motor vehicle accident occurred in a construction work zone, you must report the fatality, in-patient hospitalization, amputation, or loss of an eye. If the motor vehicle accident occurred on a public street or highway, ## ■4. Revise § 1904.39 to read as follows: (b) Implementation-(1) If the Area Office is closed, may I report the fatality, in-patient hospitalization, amputation, or loss of an eye by leaving a message on OSHA's answering machine, faxing the Area Office, or sending an email? No, if the Area Office is closed, you must report the fatality, in-patient hospitalization, amputation, or loss of an eye using either the 800 number or the reporting application located on OSHA's public Web site at www.osha.gov. (3) You must report the fatality, in- patient hospitalization, amputation, or loss of an eye using one of the following methods: (i) By telephone or in person to the OSHA Area Office that is nearest to the site of the incident. (ii) By telephone to the OSHA toll-free central telephone number, 1-800-321- OSHA (1-[redacted phone]). (viii) A brief description of the work- related incident. (iii) By electronic submission using the reporting application located on OSHA's public Web site at www.osha.gov. (2) What information do …

[4] Program Directive: Occupational Injury and Illness Recording and Reporting Requirements, 1904.0 through 1904.46; and Amendments

Page 35

Open source document

Source excerpt

# Improve Tracking of Workplace Injuries and Illnesses, §§1904.35, 1904.36, and 1904.41; Final Rule; and Correction to §1904.35(b)(2) (cont.) Federal Register/Vol. 81, No. 92/Thursday, May 12, 2016/Rules and Regulations [redacted postal code] ## Final Rule For the reasons stated in the preamble, OSHA amends parts 1904 and 1902 of chapter XVII of title 29 as follows: PART 1904-[AMENDED] 2. Revise § 1904.35 to read as follows: ## $ 1904.35 Employee involvement. (a) Basic requirement. Your employees and their representatives must be involved in the recordkeeping system in several ways. (1) You must inform each employee of how he or she is to report a work-related injury or illness to you. (2) You must provide employees with the information described in paragraph (b)(1)(iii) of this section. You - injury (3) and illness 1 1 must prords for your access to your employees and their representatives as described in paragraph (b)(2) of this section. (b) Implementation-(1) What must I do to make sure that employees report work-related injuries and illnesses to me? (i) You must establish a reasonable procedure for employees to report work- related injuries and illnesses promptly and accurately. A procedure is not reasonable if it would deter or discourage a reasonable employee from accurately reporting a workplace injury or illness; (ii) You must inform each employee of your procedure for reporting work- related injuries and illnesses; (iii) You must inform each employee that: (A) Employees have the right to report work-related injuries and illnesses; and

[5] Program Directive: Occupational Injury and Illness Recording and Reporting Requirements, 1904.0 through 1904.46; and Amendments

Page 19

Open source document

Source excerpt

# Clarification of Employer's Continuing Obligation to Make and Maintain an Accurate Record of Each Recordable Injury and Illness; Final Rule (cont.) [redacted postal code] Federal Register/Vol. 82, No. 84/Wednesday, May 3, 2017/Rules and Regulations or that the employee is eligible for workers' compensation or other benefits. ## Subpart C-Recordkeeping Forms and Recording Criteria 3. Revise the heading of subpart C to read as set forth above. ■4. In § 1904.4, remove the note to $ 1904.4(a) and revise paragraph (a) introductory text to read as follows: ## §1904.4 Recording criteria. (a) Basic requirement. Each employer required by this part to keep records of fatalities, injuries, and illnesses must record each fatality, injury and illness that: ■5. Revise § 1904.29(b)(3) to read as follows: ## §1904.29 Forms. (b) - (3) How quickly must each injury or illness be recorded? You must enter each recordable injury or illness on the OSHA 300 O Log and 301 Incident Report within seven (7) calendar days of receiving information that a recordable injury or illness has occurred. 6. Revise the heading and paragraphs (a) and (b)(1) of § 1904.32 to read as follows: ## $1904.32 Annual summary. (a) Basic requirement. At the end of each calendar year, you must: (1) Review the OSHA 300 Log to verify that the entries are complete and accurate, and correct any deficiencies identified; ## PART 1904 RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES (2) Create an annual summary of injuries and illnesses recorded on the OSHA 300 Log: (3) Certify the summary; and (4) Post the annual summary (1) How extensively do I have to review the OSHA 300 Log entries at the end of the year? You must review the entries as extensively as necessary to correct. ■2. Revise § 1904.0 to read as follows: ## $1904.0 Purpose. The purpose of this rule (part 1904) is make sure that they are complete and to require employers to record and report work-related fatalities, injuries, …

[6] Cal/OSHA Form 300 (Rev. 7/2007) - Log of Work-Related Injuries and Illnesses

Page 1

Open source document

Source excerpt

# Cal/OSHA Form 300 (Rev. 7/2007) Appendix A Log of Work-Related Injuries and Illnesses See CCR Title 8 [redacted postal code].29(b)(6)-(10) Attention: This form contains information relating to employee health and must be used in a manner that protects the confidentiality of employees to the extent possible while the information is being used for occupational safety and health purposes. CAL OSHA Year 20 DEPARTMENT OF INDUSTRIAL RELATIONS Department of Industrial Relations Division of Occupational Safety and Health You must record information about every work-related death and about every work-related injury or illness that involves loss of consciousness, restricted work activity or job transfer, days away from work, or medical treatment beyond first aid. You must also record significant work-related injuries and illnesses that are diagnosed by a physician or licensed health care professional. You must also record work-related injuries and illnesses that meet any of the specific recording criteria listed in CCR Title 8 Section [redacted postal code].8 through [redacted postal code].12. Feel free to use two lines for a single case if you need to. You must complete an Injury and Illness Incident Report (Cal/OSHA Form 301) or equivalent form for each injury or illness recorded on this form. If you're not sure whether a case is recordable, call your local Cal/OSHA office for help. Establishment name City State <table><tr><th colspan="6">Identify the person Describe the case</th><th colspan="13">Classify the case</th></tr><tr><td>(A) Case</td><td>(B) Employee's name</td><td rowspan="4">(C) Job title (e.g., Welder) 1000</td><td rowspan="4">(D) Date of injury or onset of illness</td><td rowspan="4">(E) Where the event occurred (e.g., Loading dock north end)</td><td rowspan="4">(F) Describe injury or illness, parts of body affected, and object/substance that directly injured or made person ill (e.g., Second degree burns on right forearm from acetylene torch)</td><td…

[7] Program Directive: Occupational Injury and Illness Recording and Reporting Requirements, 1904.0 through 1904.46; and Amendments

Page 36

Open source document

Source excerpt

# Improve Tracking of Workplace Injuries and Illnesses, §§1904.35, 1904.36, and 1904.41; Final Rule; and Correction to §1904.35(b)(2) (cont.) ## $ 1904.35 Employee involvement. (cont.) [redacted postal code] Federal Register/Vol. 81, No. 92/Thursday, May 12, 2016/Rules and Regulations. (B) Employers are prohibited from discharging or in any manner discriminating against employees for reporting work-related injuries or illnesses; and (iv) You must not discharge or in any manner discriminate against any employee for reporting a work-related injury or illness. (2) [Reserved] ■■3. Revise § 1904.36 to read as follows: ## §1904.36 Prohibition against discrimination. In addition to § 1904.35, section 11(c) of the OSH Act also prohibits you from discriminating against an employee for reporting a work-r -related fatality, injury, or illness. That provision of the Act also protects the employee who files a safety and health complaint, asks for access to the part 1904 records, or otherwise exercises any rights afforded by the OSH Act. ## Subpart E-Reporting Fatality, Injury and Illness Information to the Government ## ■5. Revise § 1904.41 to read as follows: ## §1904.41 Electronic submission of injury and illness records to OSHA. (a) Basic requirements-(1) Annual electronic submission of part 1904 records by establishments with 250 or more employees. If your establishment had 250 or more employees a sat any time during the previous calendar year, and this part requires your establishment to keep records, then you must electronically submit information from the three recordkeeping forms that you keep under this part (OSHA Form 300A Summary of of Work-Related Injuries and Illnesses, OSHA Form 300 Log of Work- Related Injuries and Illnesses, and OSHA Form 301 Injury and 1 Illness Incident Report) to OSHA or OSHA's designee. You must submit the information once a year, no later than the date listed in paragraph (c) of this section of the after the calendar year after …

[8] MOSH Instructions | Injury and Illness Recordkeeping National Emphasis Program (RK NEP)

Page 28

Open source document

Source excerpt

# MANAGEMENT/COMPANY REPRESENTATIVE INTERVIEW QUESTIONNAIRE Name of establishment being inspected: <empty> Full Name: <empty> Job Title: <empty> Date of Interview: <empty> 1. Does the company maintain a record of occupational injuries and illnesses?: [ ] Yes [ ] No 2. What are the name and job title of the individual(s) who maintain this information?: <empty> 3. Does the company have a computerized recordkeeping system? [ ] Yes [ ] No 4. a) Does the company have other establishments or locations? [ ] Yes [ ] No b) If yes, do you use centralized recordkeeping? [ ] Yes [ ] No 5. Do you have a completed OSHA Form 300 Log and OSHA Form 300A Summary of Occupational Injuries and Illnesses, for the calendar years: <empty>? [ ] Yes [ ] No 6. When an employee experiences a work-related injury or illness, to whom do they make the first report of injury or illness? (List name and/or job title): <empty> 7. a) Does the company investigate the circumstances of occupational injuries and illnesses? [ ] Yes [ ] No b) If yes, is a written report produced? [ ] Yes [ ] No 8. a) Does the company have on-site first-aid staff? [ ] Yes [ ] No b) Does the company have on-site medical staff? [ ] Yes [ ] No b) If yes, what is their level of medical training?: <empty> c) If no, who provides treatment? [ ] Employee's personal physician [ ] Offsite company healthcare professional [ ] Ambulance Staff (EMT, Paramedic) [ ] Health clinic or hospital [ ] Other healthcare provider: <empty> 9. a) Does the company use temporary help agency workers? [ ] Yes [ ] No b) If yes, does the company supervise them on a daily basis? [ ] Yes [ ] No c) If yes, are their injuries and illnesses recorded on your OSHA Log? [ ] Yes [ ] No 10. Does the company have any incentive programs, disciplinary programs, contests, or promotions tied to injuries and illnesses? (If written policy, please provide copy): <empty> 11. Did you inform your employees how to report work-related injuries and illnesses? How?: <…

[9] Program Directive: Occupational Injury and Illness Recording and Reporting Requirements, 1904.0 through 1904.46; and Amendments

Page 31

Open source document

Source excerpt

# Clarification of Employer's Continuing Obligation to Make and Maintain an Accurate Record of Each Recordable Injury and Illness; Final Rule (cont.) Federal Register/Vol. 81, No. 243/Monday, December 19, 2016/Rules and Regulations [redacted postal code] ## ■■2. Revise § 1904.0 to read as follows: ## $1904.0 Purpose. The purpose of this rule (part 1904) is to require employers to make and maintain accurate records of and report work-related fatalities, injuries, and illnesses, and to make such records available to the Government and to employees and their representatives so that they can be used to secure safe and healthful working conditions. For purposes of this part, accurate records are records of each and every recordable injury and illness that are made and maintained in accordance with the requirements of this part. Note to § 1904.0: Recording or reporting a work-related injury, illness, or fatality does not mean that the employer or employee was at fault, that an OSHA rule has been violated, or that the employee is eligible for workers" compensation or other benefits. ## Subpart C-Making and Maintaining Accurate Records, Recordkeeping Forms, and Recording Criteria ■3. Revise the heading of subpart C to read as set forth above. ■■4. In § 1904.4, revise paragraph (a) introductory text and add a note to $1904.4(a) to read as follows: ## $ 1904.4 Recording criteria. (a) Basic requirement. Each employer required by this part to keep records of fatalities, injuries, and illnesses must, in accordance with the requirements of this part, make and maintain an accurate record of each and every fatality, injury, and illness that: Note to § 1904.4(a): This obligation to make and maintain an accurate record of each and every recordable fatality, injury, and illness continues throughout the entire record retention period described in § 1904.33. ■■5. Revise § 1904.29(b)(3) to read as follows: § 1904.29 Forms. (b). (3) How quickly must each injury or illness …

Related Q&A

Keep exploring.

Human questionGeneral

formal hazard assessment

Formal Hazard Assessment Procedures and Risk Assessment Documentation ===================================================================== *Assessment Date:** \[DATE] *Assessor:** \[ASSESSOR NAME] *Department/Area:** \[DEPARTMENT/AREA] *Review Date:** \[REVIEW DATE] 1\. Assessment Scope This risk assessment covers the

Read the thread
Human questionUS

Write a safety checklist for Monthly inspection safety checklist for a cafe

Use a documented monthly cafe inspection that checks each area as Pass / Fail / N/A, records the hazard found, assigns a corrective action, names the responsible person, and tracks completion date. This aligns with inspection formats that include corrective action and completion fields, and with regulatory expectations

Read the thread
Human questionGeneral

Write a toolbox talk on jha for sacking concrete on a bridge

Concrete Demolition and Removal on Bridge Structures ==================================================== *Date:** 2026-02-02 *Duration:** \[DURATION] minutes *Presenter:** \[PRESENTER NAME] *Location:** \[LOCATION] Objective To conduct a Job Hazard Analysis (JHA) for concrete demolition and removal on bridge

Read the thread
Human questionGeneral

Off Loading Bulk Materials

Safe off-loading of bulk materials requires a planned system of work that controls vehicle movement, ground conditions, load behavior, worker positioning, and communication before unloading starts. A suitable approach is to complete a task-specific hazard identification and risk assessment, brief all involved workers

Read the thread
Discussion thread

Add your experience.

Community answers can add practical context. They are moderated, but they are not SALUS-reviewed safety guidance.

New contributions are temporarily closed while the moderation queue is configured.

Community answers(0)

No community answers have been approved yet.

Comments on Rosie's answer(0)

No comments have been approved yet.

Ready to put operational safety to work?

Join 400K users across 150K sites already on SALUS.

Request a demo

No commitment · 30-minute personalized walkthrough