Create an office inspection form

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Self-inspection checklist ## Materials handling - Are materials stored so that they prevent sprains or strains when employees retrieve them? - Is there a safe clearance for moving equipment through aisles and doorways? - Are aisles permanently marked and kept clear to allow safe passage? - Are motorized vehicles and mechanized equipment inspected daily or before use? - Are vehicles shut off and brakes set before loading and unloading? - Are containers of combustibles or flammables properly stacked and stabilized when they are being moved? Are trucks and trailers secured from movement during loading and unloading? - Are dock boards (dock plates) used during loading and unloading operations? - Are dock plates and loading ramps adequately constructed and maintained to support imposed loads? - Are hand trucks maintained in safe operating condition? - Are chutes equipped with side boards of sufficient height to prevent materials from falling off? - Are chutes and gravity-roller sections firmly placed or secured to prevent displacement? - At the delivery end of rollers or chutes, are provisions made to brake the movement of materials? - Are materials handled at a uniform level to prevent lifting or twisting injuries? Are - material-handling aids used to lift or transfer heavy or awkward objects? - Are pallets usually inspected before loading or moving them? - Do you use hooks with safety latches or other devices when hoisting materials, so that slings or load attachments cannot accidentally slip off the hoist hooks? - Are securing chains, ropes, chokers, or slings adequate for the job?

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# Inspection Checklist - Sample Checklist for Outdoor Areas (cont.) ## What is an example of an inspection checklist for outdoor areas at a workplace? (cont.) <table><tr><th>Are stairs, stairwells, and landings kept clear and unobstructed?</th><th></th><th></th><th></th></tr><tr><td>In winter, are stairs, stairwells, and landings kept clear from ice and snow?</td><td></td><td></td><td></td></tr><tr><td>Are stairways adequately lit?</td><td></td><td></td><td></td></tr><tr><td>Are stairs, treads, hand rails, and any guards secure and in good condition?</td><td></td><td></td><td></td></tr><tr><td>Do treads and landings have non-skid surfaces and they are in good condition?</td><td></td><td></td><td></td></tr><tr><td colspan="4">Exits I Fire Safety</td></tr><tr><td>Are all emergency exits, exit doors, landings, and steps from the building well marked, unblocked, and kept in good condition?</td><td></td><td></td><td></td></tr><tr><td>In winter, are exits kept free from ice and snow on the outside of the building?</td><td></td><td></td><td></td></tr><tr><td>In winter, are exits kept free from water (from melting snow and ice) inside the doorways?</td><td></td><td></td><td></td></tr><tr><td>In winter, is the roof area over the exits free of falling ice and snow hazards?</td><td></td><td></td><td></td></tr><tr><td>Are exit doors, landings, and steps well lit? Are the lights over the exit doors working and in good repair?</td><td></td><td></td><td></td></tr><tr><td>In winter, is the access ramp clear of ice and snow, and is there good traction?</td><td></td><td></td><td></td></tr><tr><td>Can the building be easily accessed by the fire department? Are fire lanes accessible and posted?</td><td></td><td></td><td></td></tr><tr><td>Are the fire department hose connections kept clear, accessible and have caps?</td><td></td><td></td><td></td></tr><tr><td>Is the electrical service entrance area clear of trees and branches?</td><td></td><td></td><td></td></tr><tr><td></td><td></td>…

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Self-inspection checklist ## Walkways Are aisles and passageways kept clear and at least 22 inches wide? Are aisles and walkways appropriately marked? Are wet surfaces covered with non-slip materials? Are openings or holes in the floors or other walking surfaces repaired or otherwise made safe? Is there a safe clearance for walking in aisles in which vehicles operate? Are materials and equipment stored so sharp objects do not obstruct the walkway? Are changes of direction or elevation easily identified? Do aisles or walkways near moving or operating machinery, welding, and similar operations keep employees away from hazards? Is there floor-to-headroom height of at least 6.5 feet provided for the entire length of any walkway? Are standard guardrails provided wherever aisle or walkway surfaces are elevated more than four feet above floor or ground? Are bridges provided over conveyors and similar hazards?

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# Self-inspection checklist ## Floor and openings Are floor holes or openings guarded by a cover, guardrail, or equivalent on all sides (except at entrance to stairways or ladders)? Are toeboards installed around the edges of a permanent floor opening (where persons may pass below the opening)? Are skylight screens constructed and mounted to withstand a load of at least 200 pounds? Is the glass in windows, doors, and glass walls which may be subject to human impact appropriate for its use? Are grates or similar covers over floor openings such as floor drains designed so that the grate spacing will not catch foot traffic or rolling equipment? Are unused service pits and portions of such pits covered or protected by guardrails or the equivalent?

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Self-inspection checklist ## Chemical exposures - Is employee exposure to chemicals kept within acceptable levels? - Are eyewash fountains and safety showers provided in areas where caustic corrosive chemicals are handled? - Are all employees required to use personal protective clothing and equipment (gloves, eye protection, respirators) when handling chemicals? - Are flammable or toxic chemicals kept in closed containers when not in use? - Where corrosive liquids are frequently handled in open containers or drawn from storage vessels or pipelines, are adequate means provided to neutralize or dispose of spills or overflows (properly and safely)? - Have standard operating procedures been established, and are they being followed when chemical spills are cleaned up? - Are respirators stored in a convenient and clean location? - Are emergency-use respirators adequate for the various conditions under which they may be used? - Are employees prohibited from eating in areas where hazardous chemicals are present? - Is personal protective equipment provided, used, and maintained whenever necessary? - Are there written standard operating procedures for selecting and using respirators where needed? - If you have a respirator protection program, are your employees instructed on the correct usage and limitations of the respirators? - Are the respirators NIOSH-approved for particular applications? - Are respirators inspected and cleaned, sanitized, and maintained regularly? - Are you familiar with the Threshold Limit Value (TLV) or Permissible Exposure Limit (PEL) of airborne contaminants and physical agents used in your workplace? - Have you considered having an industrial hygienist or environmental health specialist evaluate your work operations?

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Self-inspection checklist ## Machine guarding - Is there an employee training program for safe methods of machine operation? - Is there adequate supervision to ensure that employees follow safe machine operating procedures? - Is there a regular program of safety inspection for machinery and equipment? - Is all machinery and equipment clean and properly maintained? - Is sufficient clearance provided around and between machines to allow for safe operation, setup, servicing, material handling, and waste removal? - Is equipment and machinery securely placed and anchored when necessary to prevent tipping or other movement that could result in personal injury? - Is there a power shutoff switch within reach of the operator's position at each machine? - Are the noncurrent-carrying metal parts of electrically-operated machines bonded and grounded? - Are foot-operated switches guarded or arranged to prevent accidental actuation by personnel or falling objects? - Are manually operated valves and switches that control the operation of equipment and machines clearly identified and readily accessible? - Are all emergency stop buttons colored red? - Are all pulleys and belts (within seven feet of the floor or working level) properly guarded? - Are all moving chains and gears properly guarded? - Are methods provided to protect the operator and other employees in the machine area from hazards created at the point of operation, ingoing nip points, rotating parts, flying chips, and sparks? - Are machinery guards secured and arranged so they do not present a hazard in their use? - If special hand tools are used for placing and removing material, do they protect the operator's hands? -1-

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## Environmental controls (cont.) - Are restrooms and washrooms sanitary? - Is potable water provided for drinking, washing, and cooking? - Are all outlets for water that is not suitable for drinking, clearly identified? - Are employees instructed how to properly lift heavy objects? - Where heat is a problem, have all fixed work areas been provided with a proper means of cooling? - If employees work on streets and roadways where they are exposed to traffic hazards, are they required to wear high-visibility clothing? - Are exhaust stacks and air intakes located so that contaminated air will not be recirculated within a building or other enclosed area? -2-

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# Inspection Checklist - Sample Checklist for Outdoor Areas (cont.) ## What is an example of an inspection checklist for outdoor areas at a workplace? (cont.) <table><tr><th>Inspectors:</th><th></th><th colspan="2">Date:</th></tr><tr><td></td><td colspan="3">(O)Satisfactory (X) Requires Action</td></tr><tr><td></td><td>Location</td><td>Condition</td><td>Comments</td></tr><tr><td colspan="4">Around the Building</td></tr><tr><td>Is the address sign or number easily visible from the street?</td><td></td><td></td><td></td></tr><tr><td>Are garbage containers emptied on a regular basis?</td><td></td><td></td><td></td></tr><tr><td>Is waste stored in appropriate waste or recycling storage areas?</td><td></td><td></td><td></td></tr><tr><td>Is the property kept clear of litter, combustibles, hazardous materials, old batteries, etc.?</td><td></td><td></td><td></td></tr><tr><td>If present, is the security system working properly? Are procedures on how to use it posted?</td><td></td><td></td><td></td></tr><tr><td>If present, are smoking areas clean? Is an appropriate cigarette butt receptacle available?</td><td></td><td></td><td></td></tr><tr><td>Are eavestroughs and downspouts in good repair?</td><td></td><td></td><td></td></tr><tr><td colspan="4">Parking Lot</td></tr><tr><td>Are appropriate signs posted (e.g., no parking in fire routes, etc.)?</td><td></td><td></td><td></td></tr><tr><td>Are the parking areas free from trip hazards (e.g., no pot holes, cracks, etc.)?</td><td></td><td></td><td></td></tr><tr><td>Is the lighting adequate in the area and walkways at night?</td><td></td><td></td><td></td></tr><tr><td>Is the parking lot kept free of debris?</td><td></td><td></td><td></td></tr><tr><td>In winter, is the parking lot free from ice and snow?</td><td></td><td></td><td></td></tr><tr><td>Stairs</td><td></td><td></td><td></td></tr></table> Inspection Checklist - Sample Checklist for Outdoor Areas CCOHS

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Self-inspection checklist ## Recordkeeping Are all occupational injuries and illnesses, including those involving loss of life, loss of consciousness, loss of time from work, and those requiring treatment other than first aid, recorded as required on the OSHA Form 300? Are copies of OSHA Form 300 and First Report of Injury, Form 801, kept for five years? Are employee's medical records and records of exposure to hazardous substances or harmful physical agents current? Have arrangements been made to maintain required records for the legal period for each type of record? (Some records must be maintained for at least 40 years.) Are operating permits and records current for elevators, pressure vessels, and liquefied petroleum gas tanks? Are employee safety and health training records maintained? Are safety inspections and corrections documented and maintained?

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Self-inspection checklist ## Fire protection If your workplace has 11 or more employees, does it have a written fire-prevention plan? Does the plan describe the types of fire protection equipment and systems that are available? Have you established practices and procedures to control potential fire hazards and ignition sources? Are employees aware of the fire hazards of the materials and processes to which they are exposed? If your workplace has a fire alarm system, is it tested at least annually? Do metal guards protect sprinkler heads where they could be physically damaged? Is proper clearance maintained below sprinkler heads? Are portable fire extinguishers provided in adequate numbers and types? Are fire extinguishers mounted in readily accessible locations? Are fire extinguishers recharged regularly, with dates noted on the inspection tags? If employees are expected to use fire extinguishers and fire protection procedures, are they trained? If employees are not trained to use fire extinguishers, are they trained to immediately evacuate the building in a fire emergency?

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Self-inspection checklist ## Work environment: general Are all work areas clean and orderly? Are walking surfaces dry or slip-resistant? Are spilled materials or liquids cleaned up immediately? Is combustible scrap, debris, and waste safely contained and removed from the site promptly? Are covered metal waste cans used for oily and paint-soaked waste? Is the appropriate number of toilets and washing facilities provided? Are toilets and washing facilities sanitary? Are work areas adequately lighted?

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# What are general steps to follow when conducting a chemical or product inventory? (cont.) ## What information should be recorded? (cont.) - You may choose also to record: - Manufacturer/supplier name - Hazard Classification (flammable, corrosive, toxic, etc.) - Classification - Physical state (solid, liquid, gas under pressure, etc.) - Any amount or type of waste that is present - Situations where hazards are present, such as: - Containers that are not properly labelled (such as for WHMIS or consumer products) - Storage containers, areas, tanks, etc. that are in poor condition - Incompatible products being stored together - Expirerd products - Disconnected or damaged grounding wires - Inadequate spill containment (e.g., the spill containment pit, raised berm, or pallet has less available volume than the quantity of liquid product being stored there) - Poor housekeeping (cluttered storage, slip-trip-fall-risks). - Availability of an SDS for each product. *CAS stands for Chemical Abstracts Service, a service from the United States that assigns a unique number to each pure chemical. CAS numbers are used worldwide. ## How is the inventory maintained? An essential aspect of the inventory is its maintenance over time. Products must be entered or quantities be updated as the products arrive or are used. If there are several persons in charge of purchasing products, implement a communication or updating system so that all products are inventoried in a centralized system. This system will ensure that those in charge of hazard information are informed about the presence of the product. If the inventory database is digital and accessible to all workers, it can even be used to link directly to digital SDS files for easy reference. New products may need to be evaluated for safety and environmental impacts before final approval or rejection. Obsolete or rejected products may still be present in the workplace pending safe disposal. The …