Inspection

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## Chapter 3 INSPECTION PROCEDURES ## I. Inspection Preparation and Planning Conducting effective workplace safety and health inspections requires judgment in the identification, evaluation, and documentation of safety and health conditions and practices. Inspections may vary considerably in scope and detail depending on the circumstances of each case. It is important that the CSHO adequately prepare for each inspection. Due to the wide variety of industries and associated hazards likely to be encountered, pre-inspection preparation is essential to conducting a quality inspection. ## A. Review of Inspection History and Research - 1. CSHOs will review information relevant to the establishment scheduled for inspection. The following may be included in the review: - a. The employer's UOSH inspection history by conducting an establishment search on the OSHA Information System (OIS) database. - b. Establishment search on the OSHA web page (www.osha.gov). - c. Case files of previous inspections at the establishment; relevant prior violations, together with other evidence, can be used to support a warrant for inspection where necessary or to support a repeat violation. - NOTE: CSHOs should use name variations and address in the establishment search due to possible company name changes and status (e.g., LLC, Inc.). - d. CSHOs shall document in their case file that the history review has been conducted, even if there is no prior inspection history. - 2. CSHOs will review information relevant to the industry in which the establishment's work activity is classified. The following may be included in the review: - a. Technical reference material about potential hazards and industrial processes that may be encountered. - b. Typical hazards found under the NAICS. - c. Relevant standards. ## B. Review of Cooperative Program Participation CSHOs will access UOSH's web page on the Labor Commission UOSH website to obtain information about employers who are currently participat…

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## II. Inspection Scope Inspections, either programmed or unprogrammed, fall into one of two categories depending on the scope of the inspection: ## A. Comprehensive A comprehensive inspection is a substantially complete and thorough inspection of all potentially hazardous areas of the establishment. An inspection may be deemed comprehensive even though, as a result of professional judgment, not all potentially hazardous conditions or practices within those areas are inspected. ## B. Partial A partial inspection is one whose scope is limited to certain potentially hazardous areas, operations, conditions or practices at the establishment. - 1. Generally, unprogrammed inspections (i.e., inspections resulting from an employee complaint, referral, reported accident or incident, etc.) will be conducted as partial inspections. The scope of the partial inspection should be limited to the specific work areas, operations, conditions, or practices forming the basis of the unprogrammed inspection. - 2. A partial inspection can be expanded based on information gathered by the CSHO during the inspection process, including from injury and illness records found in both OSHA forms 300 and 301, employee interviews and plain view observations. The CSHO should not expand a partial inspection based on 300 data alone. - 3. CSHOs shall consult established written guidelines and criteria, such as UOSH policies and LEPs, in conjunction with information gathered during the records or program review and walkaround inspection, to determine whether expanding the scope of an inspection is warranted. - 4. Generally, in a low-hazard industry the inspection shall be limited to the inspection/investigation. If, however, the CSHO believes the scope of the inspection should be expanded because of information indicating the likelihood of serious hazards in other portions of the plant, the Compliance Operations Manager or designee shall be contacted. Reasons for expansion may include; the CS…

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Division 3 AO 1-2019 Oregon Administrative Rules Oregon Occupational Safety and Health Division - (xvii) Warning labels and decals originally supplied with the equipment by the manufacturer or otherwise required under this standard: missing or unreadable. - (xviii) Originally equipped operator seat (or equivalent): missing. - (xix) Operator seat: unserviceable. - (xx) Originally equipped steps, ladders, handrails, guards: missing. - (xxi) Steps, ladders, handrails, guards: in unusable/unsafe condition. - (3) This inspection must include functional testing to determine that the equipment as configured in the inspection is functioning properly. - (4) If any deficiency is identified, an immediate determination must be made by the qualified person as to whether the deficiency constitutes a safety hazard or, though not yet a safety hazard, needs to be monitored in the monthly inspections. - (5) If the qualified person determines that a deficiency is a safety hazard, the equipment must be taken out of service until it has been corrected, except when temporary alternative measures are implemented as specified in 1926.1416(d) or 1926.1435(e). See 1926.1417. - (6) If the qualified person determines that, though not presently a safety hazard, the deficiency needs to be monitored, the employer must ensure that the deficiency is checked in the monthly inspections. - (7) Documentation of annual/comprehensive inspection. The following information must be documented, maintained, and retained for a minimum of 12 months, by the employer that conducts the inspection: - (i) The items checked and the results of the inspection. - (ii) The name and signature of the person who conducted the inspection and the date. - (g) Severe service. Where the severity of use/conditions is such that there is a reasonable probability of damage or excessive wear (such as loading that may have exceeded rated capacity, shock loading that may have exceeded rated capacity, prolonged exposure to a corrosi…

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## 3.4 Conduct of Inspections - a. Time of Inspection - b. Presenting Credentials - c. Refusal to Permit Inspection and Interference - d. Employee Participation - e. Release for Entry - f. Bankrupt or Out of Business - g. Employee Responsibilities - h. Strike or Labor Dispute - i. Variances ## 3.5 Opening Conference - a. General - b. Review of Appropriations Action Exemptions and Limitation - c. Review Screening for Process Safety Management (PSM) Coverage - d. Review of Voluntary Compliance Programs - e. Disruptive Conduct - f. Classified Areas ## 3.6 Review of Records - a. Safety and Health and Other Record Reviews - b. Injury and Illness Records - c. Rights and Responsibilities - d. Evaluation And Implementation of the Written Safety and Health Program (WSP) - e. Procedures ## 3.7 Walkaround Inspection - a. Walkaround Representatives - b. Evaluation of Written Safety and Health Program - c. Record All Facts Pertinent to a Violation - d. Testifying in Hearings - e. Trade Secrets - f. Collecting Samples - g. Photographs and Video Recording - h. Violations of Other Laws - i. Interviews of Non-Managerial Employees - j. Multi-Employer Worksites - k. Administrative Subpoena - l. Employer Abatement Assistance ## 3.8 Closing Conference - a. Participants - b. Discussion Items - c. Advice to Attendees - d. Penalties - e. Feasible Administrative, Work Practice and Engineering Controls 33 40 20 28