MSHA inspection checklist

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- 10. Any other relevant comments/information CSHOs believe may be helpful, based on his/her professional judgment; - 11. Names, addresses and phone numbers of other persons contacted during the inspection, such as the police, coroner, attorney, etc.; - 12. Names and job titles of any individuals who accompanied the CSHO on the inspection; - 13. Calculation of the DART rate (at least three full calendar years and the current year); - 14. Discussion clearly addressing all items on the Complaint or Referral; - 15. Type of legal entity. Indicate whether the employer is a corporation, partnership, sole proprietorship, etc., do not use the word 'owner.' If the employer named is a subsidiary of another firm, indicate that; and - 16. Scope and purpose of inspection. ## C. Violation Worksheet - 1. A separate violation worksheet should normally be completed for each alleged violation. Describe the observed hazardous conditions or practices, including all relevant facts, and all information pertaining to how and/or why a standard is violated. Specifically identify the hazard to which employees have been or could be exposed. Describe the type of injury or illness which the violated standard was designed to prevent in this situation or note the name and exposure level of any contaminant or harmful physical agent to which employees are, have been, or could be potentially exposed. If employee exposure was not actually observed during the inspection, state the facts on which the determination was made (i.e., tools left inside an unprotected trench) that an employee has been or could have been exposed to a safety or health hazard. - 2. The following information shall be documented: - a. Explanation of the hazard(s) or hazardous condition(s); - b. Identification of the machinery or equipment (such as equipment type, manufacturer, model number, serial number); - c. Specific location of the hazard and employee exposure to the hazard; - d. Injury or illness likely to result from …

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experienced by employees, duration and frequency of exposures to the hazard, employee interviews, sources of potential health hazards, types of engineering or administrative controls implemented by the employer, and PPE being provided by the employer and used by employees. ## B. Employer's Occupational Safety and Health System CSHOs shall request and evaluate information on the following aspects of the employer's occupational safety and health system as it relates to the scope of the inspection: ## 1. Monitoring The employer's system for monitoring safety and health hazards in the establishment should include a program for self-inspection. CSHOs shall discuss the employer's maintenance schedules and inspection records. Additional information shall be obtained concerning activities such as sampling and calibration procedures, ventilation measurements, preventive maintenance procedures for engineering controls, and laboratory services. Compliance with the monitoring requirements of any applicable substance-specific health standards shall be determined. ## 2. Medical CSHOs shall determine whether the employer provides the employees with preplacement and periodic medical examinations. The medical examination protocol shall be requested to determine the extent of the medical examinations and, if applicable, compliance with the medical surveillance requirements of any applicable substancespecific health standards. ## 3. Records Program CSHOs shall determine the extent of the employer's records program, such as whether records pertaining to employee exposure and medical records are being maintained in accordance with 29 CFR 1910.1020 and UAC R614-1-10 or where a vertical standard has provisions for employee access to the records. ## 4. Engineering Controls CSHOs shall identify any engineering controls present, including substitution, isolation, general dilution and local exhaust ventilation, and equipment modification. ## 5. Work Practice and Administrative …

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order to prevent workplace injuries, illnesses and fatalities. At minimum, inspections shall be in accordance with this schedule: - (1) Projects employing one (1) to ninety-nine (99) persons, at any single moment in the work day, shall have an employee assigned to make at least one inspection each workday; - (2) Projects employing one hundred (100) to one hundred ninety-nine (199) persons shall have two employees assigned, each to make at least one inspection each work day; and - (3) Projects employing two hundred (200) or more persons shall have one additional designated employee for each three hundred (300) persons above one hundred ninety-nine (199) each to make at least one inspection each workday. Exception: Projects employing less than three (3) persons, need not comply with subsection (c). - (c) Written records of the daily safety and health inspections shall be kept on the project site for review by the director for the duration of the project. Inspection records shall include, at minimum, the following: - (1) The date and start time of the inspection; - (2) The name of the employee conducting the inspection; - (3) The scope (project areas) of the inspection, including the names of all contractors and subcontractors covered by the scope of the inspection; - (4) A brief description of all potential and actual hazards noted during the inspection; - (5) Name and title of the person responsible for correcting the identified hazards noted during the inspection; - (6) Information regarding how the hazard was eliminated, corrected, or abated including the inspector's recommendations for preventing the recurrence of the hazards. - (d) Warning signs shall be posted prohibiting unauthorized persons from operating potentially

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Division 3 AO 1-2019 Oregon Administrative Rules Oregon Occupational Safety and Health Division - (xvii) Warning labels and decals originally supplied with the equipment by the manufacturer or otherwise required under this standard: missing or unreadable. - (xviii) Originally equipped operator seat (or equivalent): missing. - (xix) Operator seat: unserviceable. - (xx) Originally equipped steps, ladders, handrails, guards: missing. - (xxi) Steps, ladders, handrails, guards: in unusable/unsafe condition. - (3) This inspection must include functional testing to determine that the equipment as configured in the inspection is functioning properly. - (4) If any deficiency is identified, an immediate determination must be made by the qualified person as to whether the deficiency constitutes a safety hazard or, though not yet a safety hazard, needs to be monitored in the monthly inspections. - (5) If the qualified person determines that a deficiency is a safety hazard, the equipment must be taken out of service until it has been corrected, except when temporary alternative measures are implemented as specified in 1926.1416(d) or 1926.1435(e). See 1926.1417. - (6) If the qualified person determines that, though not presently a safety hazard, the deficiency needs to be monitored, the employer must ensure that the deficiency is checked in the monthly inspections. - (7) Documentation of annual/comprehensive inspection. The following information must be documented, maintained, and retained for a minimum of 12 months, by the employer that conducts the inspection: - (i) The items checked and the results of the inspection. - (ii) The name and signature of the person who conducted the inspection and the date. - (g) Severe service. Where the severity of use/conditions is such that there is a reasonable probability of damage or excessive wear (such as loading that may have exceeded rated capacity, shock loading that may have exceeded rated capacity, prolonged exposure to a corrosi…

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- 2. During the walkaround, the CSHO shall inform the employer of the violations noted and what information will be required for reviewed upon completion of the walk. This information will be reviewed on-site, and an employer request letter is discouraged unless the information can only be obtained from an outside source such as corporate headquarters. ## b. INJURY AND ILLNESS RECORDS - 1. Collection of Data - A. The establishment's injury and illness records for the last three calendar years will be reviewed as follows: - · Comprehensive inspections; - · Accident, fatality, and catastrophe investigations; - · Any complaint/referral inspection where recordkeeping or injury allegations arise; - · When otherwise deemed necessary by the CSHO. The CSHO shall document the justification for the review. - B. Upon review of an employer's injury and illness records, enter the data into OIS. This shall be done for all general industry, construction, maritime, and agriculture inspections and investigations. - C. For exemptions, see 1904.1 - Partial exemption for employers with 10 or fewer employees, 1904.2 - Partial exemption for establishments in certain industries, and 1904 Subpart B App A - Partially Exempt Industries for exemptions. ## 2. Information to be Obtained - A. CSHOs shall request copies of the OSHA 300 Logs, the total hours worked and the average number of employees for each year, and a roster of current employees. - B. If CSHOs have questions regarding a specific case on the log, they shall request the OSHA 301s or equivalent form for that case. - C. CSHOs shall check if the establishment has an on-site medical facility and/or the location of the nearest emergency room where employees may be treated. - NOTE: The total hours worked and the average number of employees for each year can be found on the OSHA 300A for all past years. - 3. Construction - For construction inspections/investigations, the OSHA 300 information for the prime/general contractor and sub-…

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## Chapter 3 ## INSPECTION PROCEDURES - 1. INSPECTION PREPARATION The conduct of effective inspections requires judgment in the identification, evaluation, and documentation of safety and health conditions and practices. Inspections may vary considerably in scope and detail depending on the circumstances of each case. - 2. INSPECTION PLANNING - It is important that the CSHO adequately prepare for each inspection. Due to the wide variety of industries and associated hazards likely to be encountered, pre-inspection preparation is essential to the conduct of a quality inspection. - a. REVIEW OF INSPECTION HISTORY CSHOs will carefully review data available at the District Office for information relevant to the establishment scheduled for inspection. This may include inspection files and source reference material relevant to the industry and on the internet using the establishment search. CSHOs will also conduct an establishment search by accessing the OIS database. CSHOs should use name variations and address matching in their establishment search to maximize their efforts due to possible company name changes and status (i.e., LLC, Inc.). - b. REVIEW OF COOPERATIVE PROGRAM PARTICIPATION - CSHOs will access the SCATS website or contact their office to obtain information about employers who are currently participating in cooperative programs. CSHOs will verify whether the employer is a current program participant during the opening conference. CSHOs will be mindful of whether they are preparing for a programmed or unprogrammed inspection, as this may affect whether the inspection should be conducted and/or its scope. See Review of Voluntary Compliance Programs. - 1. Referrals received by NV OSHA related to alleged hazards at SHARP participant sites will be forwarded to SCATS for handling. ## c. SAFETY AND HEALTH ISSUES RELATING TO CSHOS - 1. Hazard Assessment - If the employer has a written certification that a hazard assessment has been performed pursuant to §1910.13…

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- d. Establishment Workplace Violence Prevention Programs. If the employer is in an industry that OSHA has identified as a high risk for workplace violence (such as late-night retail, social service and healthcare settings, and correctional facilities), then the CSHO should inquire about the existence of a workplace violence prevention program. If such a program exists, then the CSHO shall ask the person responsible for the program to describe all the potential workplace hazards. If there is no workplace violence prevention plan, then the CSHO will determine potential workplace violence hazards from sources such as the OSHA 300 log of injuries and illnesses and other relevant records. See CPL 02-01-058, Enforcement Procedures and Scheduling for Occupational Exposure to Workplace Violence, January 10, 2017, for further guidance. NOTE: If training is provided to staff members on workplace violence, then the CSHO should conduct the inspection with a staff member who has received the training. If the CSHO does not deem that the existing protections are sufficient, then the CSHO should not enter the facility or area within the facility that he or she considers dangerous. ## d. ADVANCE NOTICE - 1. Policy - A. NRS 618.455 and .695(1) contain a general prohibition against the giving of advance notice of inspections, except as authorized by the Administrator. The NV OSH Act regulates many conditions that are subject to speedy alteration and disguise by employers. To forestall such changes in worksite conditions, the NV OSH Act prohibits unauthorized advance notice. NRS 618.455 It is unlawful for anyone to give advance notice of an inspection except as authorized by the Administrator. NRS 618.695(1) - Any person who gives advance notice of any inspection of a workplace to be conducted under this chapter, without authority from the Administrator shall be punished by a fine of not more than $2,000 or by imprisonment in the county jail for not more than 6 months, or by both…

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- F. Loss of consciousness; - G. Diagnosis of a significant injury or illness; or - H. Meet the recording criteria for Specific Cases noted in §1904.8 through §1904.11. - 5. Recordkeeping Deficiencies - A. If recordkeeping deficiencies are suspected, the CSHO and the DM or designee may request assistance from a PC. If there is evidence that the deficiencies or inaccuracies in the employer's records impairs the ability to assess hazards, injuries and/or illnesses at the workplace, a comprehensive records review shall be performed. - B. Other information related to this topic: - i. See CPL 02-00-135, Recordkeeping Policies and Procedures Manual, dated September 3, 2004 , and CPL 02-02-072, Rules of Agency Practice and Procedure concerning Federal OSHA Access to Employee Medical Records for Policy Regarding Review of Medical and Exposure Records , dated August 22, 2007. - ii. Other NV OSHA and Federal OSHA programs and records will be reviewed including hazard communication, lockout/tagout, emergency evacuation, and personal protective equipment. Additional programs will be reviewed as necessary. - iii. Many standard-specific directives provide additional instruction to CSHOs requesting certain records and/or documents at the opening conference. - c. RIGHTS AND RESPONSIBILITIES - Every employer shall comply with NRS 618.376 and NAC 618.544 regarding the provision of rights and responsibilities documentation. - d. EVALUATION AND IMPLEMENTATION OF THE WRITTEN SAFETY AND HEALTH PROGRAM (WSP) - The employer's WSP will be evaluated and reviewed for implementation and content as follows: - 1. DURING A COMPREHENSIVE INSPECTION: - A. If the WSP has never been evaluated, the CSHO will evaluate the WSP program using the WSP Evaluation form, and this Chapter. - B. If the WSP has been previously evaluated but over five years ago, the CSHO will evaluate the WSP program using the WSP Evaluation form and this Chapter. - C. If the program was evaluated and reviewed for implementation …